Defaults

1. Proof, Final, or Suggest Mode

Use this processing option to specify whether the system processes records in proof, final, or suggest mode. In proof mode, for records with process type 2, the system generates a report that lists the number of records that will be processed, and those that will not be processed due to errors. In final mode, the system generates a report that shows the records that are processed and those that were not processed due to errors, and updates the appropriate tables. In suggest mode, the system generates a report, updates the invoice match status, and reserves the receipts.

Values are:

Blank: Run in proof mode.

1: Run in final mode.

2: Run in suggest mode.

2. G/L Date

Use this processing option to specify the general ledger (G/L) date of the records that the system creates or updates during the voucher match automation process. If you leave this processing option blank, the system uses the current date.

3. Maximum Invoice Amount

Use this processing option to specify the maximum invoice amount that the system will process in the voucher match automation process. The system compares the amount that you enter here to the taxable amount for the invoice line. The process utilizes the Amount to Distribute, Gross Amount, and Taxable Amount fields in the line to determine the taxable amount.

If the domestic taxable amount exceeds the value in the processing option, the system does not process the invoice record.

4. Minimum Date for Selection

Use this processing option to specify the earliest G/L date in a range of G/L dates that the system uses to select records from the Voucher Transaction - Batch Upload table (F0411Z1). If you leave this processing option blank and populate the Maximum Date for Selection processing option, the system uses the current date as the earliest G/L date in the range of G/L dates.

If you leave this processing option blank and the Maximum Date for Selection processing option blank, the system processes all valid records without limiting the data selection by date range.

The date in this processing option must be earlier than or equal to the date in the Maximum Date for Selection processing option.

5. Maximum Date for Selection

Use this processing option to specify the latest G/L date in a range of G/L dates that the system uses to select records from the Voucher Transaction - Batch Upload table (F0411Z1). If you leave this processing option blank and populate the Minimum Date for Selection processing option, the system uses the current date as the earliest G/L date in the range of dates.

If you leave this processing option blank and the Minimum Date for Selection processing option blank, the system processes all valid records without limiting the data selection by date range.

The date in this processing option must be later than or equal to the date in the Minimum Date for Selection processing option.

6. Process Approved Invoices

Use this processing option to specify whether the system will complete the VMA process for approved suggestions. When the system completes the process, it updates the database tables as it does in final mode. Values are:

Blank: Do not process approved suggestions

1: Process approved suggestions