Entering Receipt Information
You must enter receipt information to verify the receipt of goods or services on a purchase order. You must verify the quantity, cost, and so forth for each order that you receive.
If you are entering a receipt that has many purchase order detail lines, you might want to enter the information using the network. If you are entering a receipt for a kit, you can enter receipt information for the components only. You cannot enter a receipt for the parent item.
To enter a receipt, you must first locate the open purchase-order detail lines that correspond to the receipt. An open detail line contains items that have not yet been received. The system retrieves all open detail lines for the item number, purchase order number, or account number that you specify. You can set the processing options for PO Receipts (P4312) to display cost information and to determine whether you can change costs for the order detail lines.
When you enter receipts for purchase order lines, you can use the Account Distribution Inquiry program (P43126) to review multiple account distribution records that the system stores in the F4316 table. After you enter a receipt for a purchase order for which lines are distributed among multiple accounts (only for inventory interfaces of A or B), the system updates item quantities and costs, and then writes and updates records to these tables:
F4311 (updates records).
F4316 (updates records).
F43121 (writes records).
F43126 (writes records).
F43199 (writes records only if you are using audit history).
F0911 (writes records).
For each F4316 record, the system creates general ledger transactions and stores the records in the F0911 table before updating commitments.
If the Display Service Units processing option on the Display tab of the PO Receipts program (P4312) is selected, then the Service Quantity and Service UoM fields appear on the PO Multiple A/c inquiry form (W43126A).
See Service Units for A/P Matching.
When receipts are created, you can postpone the posting of the amounts to the expense account and then expense the amounts at voucher match.
You use the PO Receipts program to enter receipts for purchased components of a configured item. You use an option on the Row menu to view the configuration.