Match of Invoice Line to Purchase Order Line to Multiple Receipt Lines, Rounding Tolerance Applied (Automation Rule 05)

When you run the Voucher Match Automation Driver program, that program runs the Voucher Match Automation UBE for Automation Rule 02, 03, 04, 05 program (R4304020) to match invoices and receipts for invoice lines assigned automation rule 05.

When you use automation rule 05, each invoice line received from the supplier is matched to a single purchase order line and to the total of one or more receipt lines for the purchase order. The amount of the invoice line and the purchase order line can be different based on allowed rounding tolerance limits. The supplier can ship a purchase order line in multiple shipments, but must invoice the entire quantity of one purchase order line in one invoice line. Prices are set, but can be variable based on allowed rounding tolerance limits.

Note: The process performs a match when the open quantity on the purchase order is 0. The open quantity becomes 0 when you receive all the quantity or when you receive a partial quantity and close the remainder.

When matching receipt lines to invoice lines, automation rule 05 applies the rounding tolerance that you set up in the Rounding Tolerance Rules program (P43221). You must specify in a processing option in the R4304020 program that you want to apply rounding tolerance when matching invoice lines that are assigned automation rule 05.

Important: When you use automation rule 05, the system matches invoice and receipt records, within the rounding tolerance specified, based on the taxable amounts. When the process calculates the tax amounts, the tax amount calculated for the invoice and receipt records might be different because automation rule 05 allows matching of invoice and receipt amounts that are not identical. The process does not create the journal entries for the variance when you use automation rule 05. You must manually enter the journal entries to balance your accounts before you post the batches generated by the processYou can use automation rule 02 or automation rule 03 to apply standard tolerance instead of rounding tolerance. When you use automation rules 02 and 03, the system generates the journal entries for variance amounts.

Note: Automation rules 03 and 05 are similar; they both enable multiple shipments and require that each purchase order line have a separate invoice line. The difference between the rules is that automation rule 03 allows standard tolerance and automation rule 05 allows rounding tolerance.

This illustration shows how the process matches invoice, receipt and purchase order lines for invoice lines assigned automation rule 05:

Note: If you use the Voucher Match Process Workbench program to work with suggested matches, note that you can select only receipts for a single purchase order to match to an invoice line. For example, in the example in figure 14-10, the system would match lines 1 and 2 of the receipt line to invoice line 1 because receipt lines 1 and 2 are both associated with purchase order line 1. The system would not allow you to match receipt lines 1 and 3 to invoice line 1 because receipt lines 1 and 3 are associated with different purchase order lines.