Order Header

Order Number /Order Type

Displays the order number from the next numbering scheme that you establish for purchase orders for system 43 when you click OK on the Order Header form. Alternatively, you can manually enter an order number.

The system displays the order type that you establish as the default value in the Order Type processing option.

Order Date

Displays the current date which you can change. This date determines which effective level the system uses for inventory pricing.

Requested

Enter the date that an item is scheduled to arrive or that an action is scheduled for completion.

Promised Delivery

Enter the promised shipment date for the purchase order. The Supply and Demand programs use this date to calculate Available to Promise information. This date represents the day that the item can be shipped from the warehouse.

Cancel Date

Enter the date that the order should be canceled if the goods are not received from the supplier. This is a memo-only field and does not cause the system to perform any type of automatic processing.

Print Message

Enter a value from the Print Messages (40/PM) UDC to identify a message that the system prints on the order.

Tax Expl Code (tax explanation code)

Enter a value from the Tax Explanation Codes (00/TX) UDC to identify how the system calculates tax and general ledger distribution amounts. The system uses the tax explanation code with the tax rate area and tax rules to determine how the tax is calculated. Each transaction pay item can be defined with a different tax explanation code.

Tax Rate/Area

Enter a value from the Tax Areas table (F4008) that identifies a tax or geographic area that has common tax rates and tax authorities. The system uses the tax rate area with the tax explanation code and tax rules to calculate tax and general ledger distribution amounts when you create an invoice or voucher.

Certificate

Enter the number that tax authorities issue to tax-exempt individuals and companies to identify their tax-exempt status.

Tax ID

Enter an identification code, which can be an SSN, a federal or state corporate tax ID, or a sales tax number. This code is required by various tax authorities.

Note: (Release 9.2 Update) You can mask the tax ID by specifying the Permission List Name and the Search Type as Supplier and selecting the Secure Tax ID check box in the Work With Permissions List Definitions program (P01138).

Payment Terms

Enter a value that specifies the terms of payment, including the percentage of discount available if the invoice is paid by the discount due date.

Hold Code

Enter a value from the Hold Codes (42/HC) UDC to identify why an order is on hold.

Retainage % (retainage percentage)

Enter the rate of retainage (referred to as hold back in some countries) that applies to the contract. This rate is a percentage of each payment. It is expressed as a decimal fraction. For example, a retainage rate of 10 percent is expressed as 10. The retainage rate cannot be greater than 99.9% (.999) or less than zero.

Retainage Indicator

Select to provide a visual indication that the accounts payable clerk uses to verify whether retainage occurred on the invoice and if it should be applied to the voucher. This value is independent from the value of the Retainage % field. The system does not require a value in the Retainage Percent field if the Retainage Indicator is selected. The system does not perform any functionality based upon this field setting.