Selected Invoices Subform

After you click the Find button in the Selected Invoices subform, the program displays the F0411Z1 records that match your search criteria. Note that if the record does not pass validations, the record includes the warning message in the Exceptions Description field. You cannot select for processing records with errors.

You select one or more records in the Selected Invoices subform, and then select the action to perform from the Invoice Action field. All records that you select must enable the same action; otherwise, the system issues an error message.

This table lists the actions that you can perform for the records in the Select Invoices subform and the invoice match status that enables the action:

User Action	Invoice Match Status Before Action	Result
Create logged voucher	Blank (unprocessed)	When you select this action, the process creates a record in the F0411 and F0911 tables and updates the process type in the F0411Z1 table to 2 (Logged voucher exists). The invoice match status in the F0411Z1T table remains blank. When you create a logged voucher, and if you have opted to generate a single voucher for an invoice, the system creates a single logged voucher for all of the lines of that invoice. To generate a single voucher for an invoice, you must ensure that supplier, company, automation rule, currency code-from, currency mode and base currency are the same for all of the invoice lines of the invoice. If there is a mismatch in the invoice lines, the system does not process the invoice.
Manually match	Blank	The invoice match status in the F0411Z1T table changes from blank to 6 (manually matched). The system also changes the Automation Rule and Automation Flag fields in the F0411Z1 table to blank. If you perform this action, you cannot match the invoice line to a receipt and purchase order in the VMA process or Voucher Match Process Workbench program. You cannot change the invoice match status to Manual Match for logged vouchers. If the process type is 2 (logged voucher exists), you must complete the match in the VMA process. When you select the Manually Match option, and if you have opted to generate a single voucher for an invoice, the system matches the invoice only if all of the lines match.
Review/Suggestion Receipt	Blank 1 (Suggested) 2 (Rejected) 3 (Approved)	The process collapses the Selected Invoices subform and expands the Suggestion/Receipt Details subform. For unprocessed records, the system also displays the Select Receipts subform. No records are updated unless you take action on the Suggestion/Receipt Details subform. See Suggestion/Receipt Details Subform When you select the Review/Suggestion Receipt option, and if you have opted to generate a single voucher for an invoice, the system displays all of the lines of that invoice in the Suggestion/Receipt Details subform.
View voucher	4 (Matched after suggestion) 5 (Matched without suggestion)	The process collapses the Selected Invoices subform and expands the View Voucher subform. No records are updated.
Approve suggestion	1 (Suggested) 2 (Rejected)	The process updates the invoice match status in the F0411Z1T table to 3 and makes the invoice line eligible for actions that you can perform for invoice lines with an invoice match status of 3. Note that when you select this action on the Selected Invoices subform, the system changes the invoice match status without displaying the details of the suggestion. If you want to view the suggestion before you approve it, use the Approve All Suggestions action from the Suggestion/Receipt Details subform. When you select the Approve Suggestion option, and if you have opted to generate a single voucher for an invoice, the system approves the suggestion when all of the lines of that invoice are in Suggested status.
Reject suggestion	1 (Suggested) 3 (Approved)	The process updates the invoice match status in the F0411Z1T table to 2 and retains the record reservation for the receipt. Before you can complete a match for the invoice, you must either release the record reservation on the receipts by clearing all suggestions, or you must approve the suggestion. If you approve the suggestion, you reverse the decision to reject it. Note that when you select this action on the Selected Invoices subform, the system changes the invoice match status without displaying the details of the suggestion. If you want to view the suggestion before you reject it, use the Reject All Suggestions action from the Suggestion/Receipt Details subform. When you select the Reject Suggestion option for a Suggested invoice line, and if you have opted to generate a single voucher for an invoice, the system rejects the suggestion for that invoice line. When you select an approved invoice line, the system rejects the suggestions for that invoice line and rest of the lines in that invoice changes to Suggested status.
Create suggestion	Blank	The process creates suggestions for the selected invoice lines using the same logic and validations that it uses when you run the batch process. Note that when you select this action on the Selected Invoices subform, the system changes the invoice match status and creates the suggestion without showing you the details of the receipts selected for the suggestion. If you want to view the suggestion before you create it, use the Manual Suggest or Automatic Suggest button on the Suggestion/Receipt Details subform. For successfully suggested invoice lines, the process changes the invoice match status in the F0411Z1T table to 1. When you select the Create Suggestion option, and if you have opted to generate a single voucher for an invoice, the system finds matches and creates suggestions for the invoice lines. If the system does not find matches for any invoice lines, those invoice lines remain in the Unprocessed status. To generate a single voucher for an invoice, you must ensure that supplier, company, automation rule, currency code-from, currency mode and base currency are the same for all the invoice lines of the invoice. If there is a mismatch in the invoice lines, the system does not process the invoice.
Clear suggestion	1 (Suggestions) 2 (Rejected) 3 (Approved)	The process updates the invoice match status in the F0411Z1T table to blank. The invoice line becomes eligible for any action that you can perform on unprocessed invoice lines. When you select the Clear Suggestion option for a Suggested or Rejected invoice line, and if you have opted to generate a single voucher for the invoice, the system clears the suggestion for that invoice line. When you select an approved invoice line, the system clears the suggestions for that invoice line and rest of the lines in that invoice changes to the Suggested status.
Match suggestion	3 (Approved)	The process updates the invoice match status in the F0411Z1T table to 4 and updates the process type in the F0411Z1 table to 4 (matched). Using this action produces the same result as running the batch programs in final mode. Note that when you select this action on the Selected Invoices subform, the system performs the match in final mode without displaying the details of the suggestion. If you want to view the suggestion before you complete the match, use the Perform Match button on the Suggestion/Receipt Details subform. When you select the Match Suggestion option, and if you have opted to generate a single voucher for an invoice, the system processes all of the lines of that invoice. The system creates or re-distributes vouchers for that invoice with a single voucher document.