Validation of Records in the Voucher Transactions - Batch Upload Table (F0411Z1)

This list describes the validations that the VMA process performs when selecting records to process:

• Automation flag must be 1 (data item ATFLG).

• EDI transaction type must be V (data item EDTR).

• Process type flag for newly added records must be 1 (data item PSTE).

  Note: If you create a record and leave the Process Type Flag field blank, the Voucher Match Automation Drive UBE program (R4304010) populates the field with the value 1 and updates the record in the F0411Z1 table when you run the process in proof or final mode.

  The system selects for processing records with process type 1 or 2 (logged voucher exists).

• A corresponding record exists in the F0411Z1T table if the supplier record indicates that order or item information is required for matching.

  The F0411Z1T record is also required to track the invoice match status assigned by the system. The process will create the corresponding F0411Z1T record from the F0411Z1 record if no F0411Z1T record exists only when no other required information, such as the item information, is missing from the F0411Z1 table.

• Automation rule must be blank or a valid value of 01 - 06.

  If the invoice record in the F0411Z1 table does not have a valid automation rule, the Voucher Match Automation Drive UBE program locates the automation rule in the supplier master record and updates the F0411Z1 table with the value when you run the process in proof or final mode. If a valid rule does not exist for the record, then the record is not processed.