Approval of Changes to Purchase Orders
While acknowledging purchase orders, suppliers often change order information such as payment terms and carrier information. Buyers need to be aware of the changes and approve them to ensure that the changes meet the buyers' business requirements. The SRM - PO Acknowledgement program (P43S01) enables buyers to monitor all changes that suppliers make to order information during the purchase order acknowledgement process.
The system uses workflow to move orders through approval processing and the buyer can create tolerance rules for order quantity, unit price, and delivery date to specify the types of changes that require approval. The buyer can also designate the persons who are responsible for approving the changes and the buyer can approve the changes as well. The system can also notify both buyers and suppliers when an order enters approval processing and is approved or rejected.
The system uses the following workflow queues during the workflow approval process:
|
Code |
Description |
Usage |
|---|---|---|
|
41 |
Changes Sent for Approval |
The system uses this queue to send a message to the user who acknowledges a purchase order with changes that require approval. |
|
43 |
Acknowledgement Approval |
The system uses this queue to send a message to the buyer. This message contains a link to the Approve Purchase Order page. The buyer accesses this page to approve or reject the change. You must set up the queue properties for this queue to link to the Purchase Order Approval program (P43181). Note: You might have queue 43 set up in your system with another description. This queue receives the approval messages regardless of the description of the queue. |
|
44 |
Acknowledgement Rejected |
The system uses this queue to send a notification to the supplier when the buyer rejects the supplier's changes. |
|
45 |
Acknowledgement Approved |
The system uses this queue to send a notification to the supplier when the buyer approves the supplier's changes. |