Entering Supplier Details

Access the Contract Header form.

Job

Enter an alphanumeric code that identifies a separate entity within a business for which you want to track costs.

For example, a business unit might be a warehouse location, job, project, work center, branch, or plant.

You can assign a business unit to a document, entity, or person for purposes of responsibility reporting. For example, the system provides reports of open accounts payable and accounts receivable by business unit to track equipment by responsible department.

Business unit security might prevent you from viewing information about business units for which you have no authority.

Subcontractor

Enter a user-defined name or number that identifies an address book record; use this processing option to enter and locate information.

If you enter a value other than the address book number, such as the long address or tax ID, you must precede it with the special character that is defined on the Address Book Constants form. When the system locates the record, it returns the address book number.

For example, if address book number 1001 has a long address and an * distinguishes this from other entries, you could enter * into the field, and the system would return 1001.

Print Message

Enter a UDC that you assign to each print message.

Examples of text used in messages are engineering specifications, hours of operation during holiday periods, and special delivery instructions.

Payment Terms

Enter a code that specifies the terms of payment, including the percentage of discount available if the invoice is paid by the discount due date.

Use a blank code to indicate the most frequently used payment term. Define each type of payment term on the Payment Terms Revisions form. Examples include:

Blank: Net 15.

001: 1/10 net 30.

002: 2/10 net 30.

003: Due on the 10th day of every month.

006: Due upon receipt.

This code prints on customer invoices.

Retainage % (retainage percentage)

Enter the rate of retainage that applies to the contract.

This rate is a percentage of each payment expressed as a decimal fraction. For example, a retainage rate of 10 percent is expressed as .10. The retainage rate cannot be greater than 99.9 percent (.999) or less than zero.

Retainage Indicator

Select to provide a visual indication that the accounts payable clerk uses to verify whether retainage occurred on the invoice and whether it should be applied to the voucher. This value is independent of the value of the Retainage % field. The system does not require a value in the Retainage % field if Retainage Indicator is selected. The system does not perform any functionality based upon this field setting.