Process

These processing options control the values that the system uses for the following information and processes:

From and Thru status codes.
Outgoing next status code.
Entry of the quantity/amount.
Tolerance checking.
Storage of supplier analysis information.
Quantity of vouchers allowed per order.

1. From Status Code and 2. Thru Status Code

Specify the beginning status code (40/AT) in a range of next status codes.

The system uses the range when selecting orders to match.

Note: This processing option does not apply when the system is selecting receipts to match.

3. Outgoing Receipt Next Status Code

Specify a code that represents the next status that the order moves to after a partial payment.

When a partial payment exists, the system updates the status in the F4311 table for a two-way match and updates the status in the Purchase Order Receiver File table (F43121) for a three-way match so that the statuses in those two tables match the status that you enter.

4. Cancel Status Code

Specify the next status that the order moves to after the system cancels a voucher.

When a voucher is canceled, the system updates the status in the F4311 table for a two-way match and updates the status in the F43121 table for a three-way match to ensure that the statuses match the status that you enter.

5. Quantity/Amount

Specify whether you want to manually enter the quantity information or whether the system automatically enters quantity information. Values are:

Blank: Automatically load the quantity/amount.

1: Manually enter the quantity/amount to a voucher.

6. Tolerance

Specify whether the system checks to determine whether a detail line's quantity and amount exceed the tolerance percentage. To check tolerance, you can access the Purchasing Tolerance Rules program (P4322). You can enter a valid pay status or any of these values:

Blank: The system does not check quantities and amounts to determine whether they exceed tolerance.

1: The system displays a warning.

2: The system displays an error message

7. Supplier Analysis

Specify whether the system to captures supplier analysis information. Values are:

Blank: Does not capture supplier analysis information.

1: Records information such as item numbers, dates, and quantities for every purchase order in the F43090 table.

To make supplier analysis most effective, enter 1 for this processing option and set the processing options for the Purchase Orders program (P4310) and the PO Receipts program (P4312) to capture the same information.

8. Orders Per Voucher

Specify whether to allow multiple orders per voucher. Values are:

Blank: Allow multiple orders per voucher.

1: Allow only one order.

9. Branch/Plant Retrieval

Specify which business unit or project number the system uses to generate the general ledger bank account and the A/P trade account. Values are:

Blank: Retrieves the business unit for each purchase order detail line.

1: Retrieves the business unit in the purchase order header record.

2: Retrieves the business unit from the JD Edwards EnterpriseOne Address Book system.

3: Retrieves the business unit from the header information in the Voucher Match program (P4314).

4: Retrieves the project number from the business unit for each purchase order detail line.

5: Retrieves the project number from the business unit in the purchase order header record.

6: Retrieves the project number from the business unit in the JD Edwards EnterpriseOne Address Book system.

7: Retrieves the project number from the business unit in the header information that is contained in the Voucher Match program (P4314).

Note: The system uses the business unit that you specify for the voucher.

10. Direct Ship Integrity Cost Update

Specify whether to allow cost updates to the sales order when the order is a direct ship order. Values are:

Blank: Do not allow.

1: Allow.

11. Lot Cost Update

Specify whether to update an item's lot cost (method 06) when matching an order at a variance. Values are:

Blank: Do not update.

1: Update.

12. Threshold Warning

Specify whether the system displays a warning for voucher total gross amounts that exceed the threshold that has been set for the subcontractor/supplier.

The threshold is stored in the Subcontractor Threshold table (F4355). Values are:

Blank: Does not display.

1: Displays.

13. Threshold Pay Status Code

Specify the pay status code (00/PS) that the system assigns to lines on the voucher in which the total gross amount exceeds the threshold.

The threshold is defined for the subcontractor or supplier in the Subcontractor Threshold program (P4355).

14. Dual UOM Costing

Specify whether the system displays the secondary unit cost field in addition to the current unit cost field. The secondary unit cost field appears if this processing option is turned on. Values are:

Blank: Does not display the secondary unit cost field.

1: Displays the secondary unit cost field.

15. Account for Rounding Differences

Specify whether the system records the variance range. Values are:

Blank or 0: Do not create a G/L entry for a rounding variance.

Non-Blank: Create a G/L entry for rounding variances.

Note: Errors might occur during the general ledger post process.The non-blank value entered is treated as an absolute value and is used to determine the variance range.

16. Zero Amount Landed Cost

Specify whether the system displays the zero amount landing cost records. Values are:

Blank: Do not display the zero amount landed cost records.

1: Display the zero amount landed cost records.

17. Purchase Order Status

Specify whether on purchase order reversal, the system updates the purchase order status on the basis of the statuses defined in the P4310 version or in the Purchase Order Receiver File (F43121). Values are:

Blank : Update the purchase order status, on reversal, based on the statuses defined in the P4310 version.

1: Update the purchase order status, on reversal, based on the Purchase Order Receiver File (F43121) statuses.

18. Update Weighted Average Cost and Cardex with Exchange Rate Variance

Specify whether to update an item's weighted average cost (inventory cost method 02) and the Cardex (F4111 - Item Ledger File) while matching an order, with a currency gain or loss amount variance because of an exchange rate difference between the PO Receipts and Voucher Match. Values are:

Blank: Update the weighted average cost and the Cardex with the exchange rate variance.

1: Do not update the weighted average cost and the Cardex with the exchange rate variance.

Note:

This processing option is only applicable when only an exchange rate variance exists between the PO Receipts program (P4312) and the Voucher Match program (P4314). If a combination of variances such as amount and tax variances exist in addition to the exchange rate difference, the system ignores the value set in the processing option and updates the exchange rate variance in both, the weighted average cost and Cardex.

If the processing option is set to 1, during voucher match, the weighted average cost and Cardex are not updated with the exchange rate variance, whereas the Future Use field (FUF6) in the F43121 table is updated with the Flag value A.

If the Update Weighted Average Cost On-line option is disabled in the System Constants and if the Update Weighted Average Cost and Cardex with Exchange Rate Variance processing option is set to 1 , during voucher match, no record is created in the Average Cost Work File (F41051). When the Update Average Cost program (R41811) is run, the exchange rate variance is not updated in the F4105 table, as the table has no entry for that variance.