Service Units for A/P Matching

You can perform lump sum processing for services contract order lines that have an inventory interface of A or B only. Lump sum processing provides the ability to identify and enforce the basis for the matching that is required for accounts payable (A/P) by line item (such as dollars, hours per unit, or unit price). Thus, you can enter units on a service line but perform vouchering based upon the extended amount and use only the quantity for recording.

You use the Service Quantity and Service UoM fields to enter service units for informational purposes (memo only). The service units enable you to have quantity and units of measure on an order with no logic for any calculations. The system does not validate against the values and any changes to these fields do not cause any recalculation of the extended amount.

In all respects, the line is treated as a pure account-based line with all interfaces to commitments, receipts, voucher match, and other programs that work with that line. The system bypasses the validation of units entered during voucher match and matches on amount only. You can add service units at voucher match even if services units were not added at contract entry. Commitments are made and relieved only when changes are made to the extended amount field. Thus, service unit information flows to the general ledger record but have no bearing on the commitment process.

Service units are passed to the Account Ledger (F0911), P.O. Detail Ledger File (F43199), and Account Balances (F0902) tables when the system is writing entries.

To activate service units, select the Procurement Allow Service Units option on the Line Type Constants Revisions form. The system validates that the service units field is selected for noninventory interfaces A and B only. Also set the Display Service Units processing option on the Display tab of the P4310 processing options.

If the processing option is set, the Service Quantity and Service UoM fields appear on the Contract Detail form (W4310A). Although both the Service Quantity and Original Quantity fields are shown on the Contract Detail form, you cannot use both fields for a line.

When the system updates the P.O. Detail Ledger File table (F43199) to create the purchase order ledger for commitment, service units do not affect regular units.

Note: Purchase orders that are not created directly in P4310, such as transfer orders, direct ship orders, and order generation programs, do not provide access to the Service Quantity and Service UoM fields. When the order is generated, you can access the order in P4310 to enter values in these fields.

Additionally, sourcing using the Analyze Event program (P43Q50) does not handle service unit fields.

If the Display Service Units processing option on the Display tab of the P4310 program is selected, then the Service Quantity and Service UoM fields appear on the PO Multiple Account Distribution form (W4316A).

See Setting Processing Options for Enter Subcontract Orders (P4310).

See Entering Detail Lines by Account Number.

See Order Line Types.

See "Understanding Order Detail Information Entry, Multiple Account Distribution" in the JD Edwards EnterpriseOne Applications Procurement Management Implementation Guide.