Understanding Subcontract Order Detail Information
After you enter header information for a contract, such as the subcontractor to fill the order and the branch/plant requesting the order, you must enter information about each service to procure on the Order Detail form. For each service within a contract, you must enter a line of detail that describes:
The service to procure.
The quantity to procure.
The cost of the service.
In the JD Edwards EnterpriseOne Subcontract Management system, you use the general ledger account number method to enter order detail lines.
If you purchase goods or services for internal use or for use on a certain job or project, you can enter detail lines by account number, item number, or both.
If the subcontractor has an internet home page set up with items or services that it offers, you can preview that information in the electronic catalog before entering the order detail information. On the Order Detail form, you can use a Form menu selection to preview supplier or subcontractor information.
The system provides default values for detail lines based on the header information on an order. You can add and change the information for each detail line based on what is relevant to the process. You also can attach notes or narrative text to each detail line.
You can enter tax information for each detail line to have the system calculate taxes on the goods or services that you are purchasing. If the supplier provides a discount on the order, you can enter the terms of the discount. By assigning reporting codes to a detail line, you can group items for reporting purposes.
If the supplier or subcontractor uses a currency that is different from the company's base currency, you must enter costs in the foreign currency.
You can replace an existing item on a detail line with a substitute or replacement item. For example, if the supplier is out of the item that you entered on a detail line, you can review a list of alternative items and select a replacement item.
For an existing order, you can use the Order Detail form to review summary information such as items, account numbers, order quantities, prices, extended volumes and weights, total tax amount, and total currency amount.
You might need to cancel a detail line if you no longer want to purchase the services that the line contains. When you cancel a line, the system closes the line and assigns it a last status of 980 (canceled order entry) and a next status of 999, which indicates that the purchasing process for the line is complete. If you want the closed line to appear when you are reviewing the order, you can set the processing options for Order Entry. If you want the closed line to be deleted from the system, you must run a purge.
The system provides four grid formats as tabs on the Order Detail form. Each tab displays the columns in the detail area of the form in a different order. In this book, the stock-based environment and forms are displayed as examples.
When you enter contract detail lines that have an inventory interface of A or B, you can use the Account Distribution Entry program (P4316) to distribute by percentages, amounts, or quantities among multiple accounts.
See Service Units for A/P Matching.
See Freight Vouchering.