The AIR Year-End Processing Cycle and Process Flow

This section discusses:

• AIR Year-End processing checklist

• AIR Year-End process flow

AIR Year-End Processing Cycle

To process AIR year-end information, use the following checklist:

Task	Corresponding Documentation and Information
Install the update	You must install the update to run year-end ACA programs. This guide does not include software installation instructions and the necessary program-specific instructions (ASIs).
Verify company setup	If you have multiple companies with the same Tax ID, you have to designate which one is the parent. The parent is then considered the reporting company. The reporting company should be in the Company Constants (G0541/2) and the Company Names and Fiscal Dates (F15 from G0541/2). You have to designate which company is the reporting company by utilizing the Parent Address field in the fold on the Corporate Tax IDs (G0541/5).
Verify employee setup. Verify the format of employee names and addresses in the Address Book system to ensure that the information you report to the government and to the employees is accurate.	Note: If employee names are not formatted correctly, government reporting agencies might not accept the year-end information that the organization submits. You might have to run the Address Book Who's Who file (F0111) Conversion program on menu G06UDM to ensure that all employee names are formatted correctly.
Set up base data. Set up ALE ID to Home Company Cross-Reference. Verify employee ACA eligibility data. Verify benefits enrollment information. Set up Employee Offer and Coverage information. Set up Manifest Information	Setting Up AIR Year-End Processing
Generate preliminary workfiles. Periods of Employment Build Hours Worked by Month Build	Generating ACA Health Coverage (AIR) Preliminary Builds and Reports
Build AIR Year-End workfiles. 1095-C Offer and Coverage workfile 1095-C Covered Individuals workfile for self-insured plans 1094-C Transmittal Workfile	Setting Up ACA Information Returns Workfiles
Review and validate workfile information online and with printed reports.	Reviewing ACA Information Returns (AIR) Workfile Information
Print forms. Print Form1095-C for distribution to form recipients. Build Form Data XML file (containing the Forms 1094-C and 1095-C information) and the accompanying Manifest XML file for transmission. Upload transmission XML files to the IRS.	Producing AIR Year-End Deliverables

AIR Year-End Process Flow

This diagram illustrates the process workflow of AIR year-end information: