Understanding Base Data-Setup for AIR Year-End Processing

Before you print the Affordable Care Act Health Coverage Returns (AIR) year-end government forms, you need to verify that the required information is available in the system and is set up correctly. To support the requirements for producing health coverage information returns, the system uses data from various tables throughout Human Capital Management, including Human Resources, Benefits, and Payroll.

If the data required to complete the returns is not available on your system, you have the option to add or import the data.

Before you begin setting up data for Affordable Care Act (ACA) Information returns, verify the following:

• Employee setup

  Verify the format of employee names and addresses in the Address Book system to ensure that the information you report to the government and to the employees is accurate. You can find an employee name from the Address Book Who's Who file (F0111) and the employee address from the Address By Date file (F0116).

• Company Setup

  Verify the format of the company names and addresses in the Address Book system for the reporting companies to ensure that the information you report to the government and to the employees is accurate. You can find an employer name from the Mailing Name in the Address Book Who's Who file (F0111) and the employer address from the Address By Date file (F0116) for the address book record associated with the reporting company. You can search for the contact telephone number from a processing option for the Form 1095-C Print (P085192) or, if left blank, it takes a value from the 1094-C Transmittal file (F08121).

  Note:

  If you are using the Parent Address field in the Corporate Tax ID's for the home company, the name and address used is associated with the parent (reporting) company, not the home company.

  The Reporting Company must be set up in Company Numbers and Names file (F0010). The Company Address Number is retrieved from the Company Numbers and Names file (F0010).

• Dependents information

  See “Reviewing the Dependents and Beneficiaries Report" in the JD Edwards World Human Resources - Benefits Guide.

Note:

If you are not using the required Payroll and Human Resources systems or a certain feature of the system that is required for ACA Information Returns, then you might not have all of required data in the system to produce Information Returns. The system provides the ability to import data into certain ACA tables as well as to the reporting workfiles. You also have the ability to add, edit or delete information in the reporting workfiles.