Setting Up AIR Year-End Workfile Parameters
This section discusses how to:
Create an AIR ID/Version.
Set AIR processing parameters.
Creating an AIR ID
Navigation
From Human Resources (G08), choose Affordable Care Act
From Affordable Care Act (G08ACA), select ACA Information Returns
From ACA Information Returns (G08AIR), select Information Returns Workbench
Field | Description |
|---|---|
AIR ID | Enter an alpanumeric value similar to a Payroll ID or a W-2 ID, which identifies a customer-defined set of AIR records within one reporting year. |
Reporting Year | Enter the calendar year for which Form 1095-C is being produced. |
Transmission Type | Enter a value identifying the type of ACA transmission to the IRS. Values are:
|
AIR ID Corrected | When you are creating an AIR ID for correction forms, enter the AIR ID for the original AIR ID that is being corrected. |
Hours of Service Process | Enter a value that indicates the current status of the Hours of Service process for the ACA Information Returns (AIR) cycle. Valid values are: Blank: Not executed for AIR ID 1: Completed |
Periods of Employment Build | Enter a value that indicates the current status of the Periods of Employment build process for the AIR cycle. Valid values are: Blank: Not executed for AIR ID 1: Completed |
Hours Worked by Month Build | Enter a value that indicates the current status of the Hours Worked by Month process for the AIR cycle. Valid values are: Blank: Not executed for AIR ID 1: Completed |
Build 1095-C Offer of Coverage | Enter the batch version used to process the 1095-C Offer And Coverage Workfile Build (P08519). This version identifies a specific set of data selection and sequencing settings used to process the 1095-C Offer And Coverage Workfile Build (P08519). When you run the Offer and Coverage Workfile Build, the Process Flag and date run are populated automatically. |
Build 1095-C Covered Individuals | Enter the batch version used to process the 1095-C Covered Individuals File Build (P08520) report. This version identifies a specific set of data selection and sequencing settings used to process the 1095-C Covered Individuals File Build (P08520) report. When you run the 1095-C Covered Individuals Workfile Build from the AIR Information Returns Workbench, the date when the build is run is populated automatically. |
Print Form 1095-C | Enter the batch version used to process the Print Form 1095-C. This version identifies a specific set of data selection and sequencing settings for the batch version used to process the Print Form 1095-C. When you run the print from the Health Coverage Information Returns Workbench, the Process Flag and Date Printed are populated automatically. |
Build Form 1094-C | When you run the Form 1094-C Build, the Process Flag and Build Date are populated automatically. |
Reset Form 1095-C | Enter the batch version to use when running Form 1095-C reset process. |
Reviewing ACA Information Returns Status
You can review the status of an AIR ID from the Information Returns Workbench. You must enter the Reporting Year and the AIR ID you want to review to set the display at a particular AIR ID.
You can review status information about each step in the workfile build at any time during the workfile build process. This information helps you to determine whether you can proceed to the next step in the process. Status information can also help you determine whether any errors occurred during the processing that require you to rerun a step.
Certain steps in the Status Update are updated manually to indicate that the step has been completed. Other steps should only be updated by submit or reset processing.
Field | Description |
|---|---|
ACA Eligibility Hours of Service Process | The status indicates that you have completed the setup in the ACA Employee Eligibility table. The information is used to determine an employee's full-time or not-full-time status for each month of the reporting year. The ACA Employee Eligibility records can be entered through ACA Employee Eligibility or created by the Hours of Service report. Values are:
|
Periods of Employment Build | The value indicates the current status of the Periods of Employment build process for this AIR cycle. Values are:
|
Hours Worked by Month Build | The value indicates the current status of the Hours Worked by Month process for this AIR cycle. Values are:
|
AIR ID Corrected | AIR IDs for corrected forms show the original AIR ID being corrected. |
Build Form 1095-C | The status in this field is automatically updated to A when a version of Form 1095-C is submitted for build and is updated to 1 when the process completes. This status is also updated when a reset is performed. Values are:
|
Print Form 1095-C | The status in this field is automatically updated to A when a version of Form 1095-C is submitted and is updated to 1 when the print completes. This status is also updated when a reset is performed. Values are:
|
Build Form 1094-C | The status in this field is automatically updated to A when a version of Form 1094-C Employee Counts is submitted and is updated to 1 when the build completes. Values are:
|