Understanding Health Coverage Preliminary Reports

Preliminary workfiles are the data facilitation reports that provide some of the essential information required for generating Form 1095-C workfiles.

The batch processes to load the preliminary workfiles are:

• Periods of Employment Build

• Hours Worked by Month Build

Periods of Employment

As a Benefits Administrator, you use the Periods of Employment build to review which months an employee was employed or not employed during the reporting year.

The Periods of Employment report helps to identify, any gap in offers of health coverage for a month, if the gap is due to the employee not being employed during the month. This information is required to correctly report Form 1095-C Part II Employee Offer and Coverage codes.

The Periods of Employment Build (P08518) batch version processes this information from the HR History file (F08042) and updates it in the Periods of Employment file (F08118). P08518 finds occurrences of Date Started and Date Terminated for an employee and sequences them according to effective date in order to construct a history of an employee's employment periods.

You can use the Interactive Inquiry Maintenance program (P08118) to review the periods of employment information. This program retrieves the information from the Periods of Employment file (F08118). You can use the Periods of Employment inquiry program to add, delete, and update data in the Periods of Employment file (F08118).

If you are not using the HR History file, you can use the Periods of Employment Batch Import program (P08118Z) to import existing periods of employment data from a spreadsheet or a comma-delimited file into the Periods of Employment file (F08118).