1. United States 1099 Year-End Processing Guide
  2. Write Media (P04515)

Write Media (P04515)

Processing Option

Processing Options Requiring Further Description

PRINTER OVERRIDES:

Set these options to control printing of the 1099 Forms (S045151, S045152, etc.):

Use this processing option to direct the 1099 forms to one printer and 1099 reports to a different printer.

1. Enter the Print Output Queue

2. Enter '1' to SAVE Spool Files

3. Enter '1' to HOLD Spool Files

4. Enter the Forms Type for Spool Files

0. Set these options to control printing of the 1099 Reports (R04515, R045151):

5. Enter the Print Output Queue

6. Enter '1' to SAVE Spool Files

7. Enter '1' to HOLD Spool files

8. Enter the Forms Type for Spool Files

0.

DATA SPECIFICS:

9. Enter a '1' to include country on the Payee address in the Forms if the Supplier has a foreign address and the country is set to print in Country Constants (P0070). If left blank, the country will not print.

Use this processing option to print the country on the 1099 form for foreign suppliers.

10. Enter '1' to mask the first five digits of the Tax ID for person/Corporation Code 'P'. The Tax ID would appear as xxx-xx-1234.

Filers must show the individual payee's complete identifying number on all copies of the form.

REPORT PREFERENCES

11. Enter a '1' to skip printing the Summary Report (R04515) page if the Number of Payees = 0. If left blank, all summary pages will print.

12. Enter a '1' to print the names and addresses as 40 characters, using 15 CPI/6 LPI. If left blank, 10 CPI/6 LPI will be used.

This processing option does not apply to:

  • Copy A forms that you submit to the IRS (if you do not send them an electronic file); therefore, if you print Copy A forms, ensure that the mailing name and/or mailing address does not exceed 30 characters. Otherwise, the name and/or mailing address will appear truncated.

  • Facsimile forms, which you can also use as the recipient copy. The system prints 40 characters of the mailing name and address by default.

  • Electronic filing, which uses 40 characters by default

13. Enter '1' to print 2-part (MISC/DIV/NEC) or 3-part (INT) recipient forms. If left blank, recipient information will print only once.