Enrolling in Direct Deposit

Students use the My Direct Deposit pages to specify how direct deposit refunds are distributed across their bank accounts.

Students can access the Direct Deposit feature in Self Service only if:

• Use Single Payment Voucher is selected as the AP Refunding Option on the SF Installation page.

• The Direct Deposit Enrollment check box is selected on the SF institution Set - General Options page.

• A/P is selected in the Refund Method field on the Refund Setup component of the SF Business Unit.

• The student does not have a negative service impact for Disable Manage My Banks on the SF Institution Set - Business Units page.

See:

• Student Financials: Setting Up Installation Parameters and Keywords

• Setting Up Institution Sets

• Student Financials: Setting Up Your Business Unit to Refund Customers

• Addendum: Direct Deposit Through AP Refunding in My Oracle Support (ID 1982664.1).

Understanding the My Direct Deposits Page

Whether a student is enrolling in direct deposit for the first time or has previously set up direct deposit distributions and wants to edit them, the My Direct Deposits page is always the first page that a student sees. This page is known as the landing page for direct deposits.

After a student enrolls in direct deposit, the page is called the My Direct Deposits - Direct Deposit Summary page.

From this summary page, students can add more distributions and edit or delete their existing distributions by clicking the Modify Direct Deposit button.

Using the My Direct Deposits Page

Access the My Direct Deposits page (Self Service, and then Campus Finances, and then Enroll in Direct Deposit, and then My Direct Deposits).

Field or Control

Description

Enroll in Direct Deposit

To enroll in direct deposit, the student must have already set up at least one bank account. If the student has set up at least one bank account, then when the student clicks the Enroll in Direct Deposit button, the student is taken to the next step of the process. If the student clicks the Enroll in Direct Deposit button and has not set up a bank account, the Manage My Bank Accounts - Add Bank Account Details page appears. The student continues through the process of setting up one or more bank accounts. When the Manage My Bank Accounts - Result page appears, the student clicks the Enroll in Direct Deposit link on that page and then completes the direct deposit distribution set up. For information about the Manage My Bank Accounts pages, refer to the previous documentation section: Setting Up Bank Accounts.

Reviewing Bank Accounts for Enrolling in Direct Deposit

Access the My Direct Deposits - Bank Account Summary page (click the Enroll in Direct Deposit button on the My Direct Deposits - Direct Deposit Summary page).

Students can view the bank accounts that can be used for refund distributions. Students can also add additional bank accounts.

Students then proceed to the next step in the enroll in direct deposit process from this page.

If students have set up bank accounts and enrolled in direct deposit, the Proceed to Enroll in Direct Deposit button is replaced with a Proceed to Modify Direct Deposit button.

Adding Direct Deposits

Access the Enroll in Direct Deposit - Add Direct Deposit page (click the Proceed to Enroll in Direct Deposit button on the My Direct Deposits - Bank Account Summary page).

On this page, students specify how they want refunds distributed between bank accounts.

Field or Control	Description
Bank Account Nickname	Students must enter a value in the Nickname field when they set up their bank accounts. That nickname, followed by the last 4 digits of the account number, appears here. Note: Only one distribution per bank account (nickname) is allowed.
Distribution Type	Values are Amount, Balance, and Percentage. One bank account must be assigned a distribution type of Balance. If the maximum distribution allowed is 1 (based on the Maximum Distributions field on the SF Institution Set-General Options page) the only Distribution Type value available is Balance. The whole refund amount is disbursed to one account. If multiple distributions are allowed and the student does not assign one account as Balance, an error appears on save.
Amt./Pct. (amount/percentage)	This field is available only if the maximum distributions allowed is greater than 1. The value that the student enters can include up to 2 decimal points—for example, 100.50 or 50.25. This field is not available for entry if the Distribution Type is Balance.
Priority	The student enters a value to indicate the order in which bank accounts are selected when a refund is posted. The value must be a whole number. The lower the number, the higher the priority—for example, an account with value 1 is used first, then an account with value 2 is used next. When the Distribution Type is Balance, the default value of the Priority field is 999 (the value is hidden) and the field is not available for entry.
add account distributions	This button is available only if the maximum distributions allowed is greater than 1.
Help	The student clicks this link to access the URL that you set up in the Direct Deposit Options group box on the SF Institution Set-General Options page. If the setup is not done, the link does not appear.
Delete	When a record is deleted, the row is removed and all other rows are stamped with the current effective date and a new effective sequence number. The Delete icon does not appear for the row with a Distribution Type of Balance.

Note:

For further information about this page, refer to the documentation about the related administrative component.

See Student Financials: Setting Up and Managing Direct Deposit Distributions for AP Refunding.

Reviewing the Direct Deposit Agreement

Access the Enroll in Direct Deposit - Agreement page (click the Next button on the Enroll in Direct Deposit - Add Direct Deposit page).

This page appears automatically the first time that a student sets up direct deposit distributions.

When the student selects the check box and clicks the Submit button, an agreement type of DD Enroll is inserted into the Agreement table.

If the Display Subsequent Agreement check box is selected in the Direct Deposit Options group box on the SF Institution - General Options page, compliance text appears when the student edits direct deposit distributions.

When the student selects the check box and clicks the Submit button, an agreement type of DD Change is inserted into the Agreement table.

The student clicks the Additional Details link to access the URL that you set up in the Direct Deposit Options group box on the SF Institution Set-General Options page. If the setup is not done, the link does not appear.

Confirming Direct Deposit Details

Access the Enroll in Direct Deposit - Result page (click the Submit button on the Enroll in Direct Deposit - Agreement page).

Field or Control	Description
Go To Direct Deposit Summary	The student click this button to access the My Direct Deposits - Direct Deposit Summary (landing) page. You can view an example of the landing page earlier in this section. From the landing page, students can access the My Direct Deposits - Modify Direct Deposit page where they can edit existing distributions, add more distributions, and delete distributions.

When a student enrolls in direct deposit or edits direct deposit distributions, an email notification is sent to the student based on Event ID setup on the SF Installation page.