Setting Up and Managing Bank Accounts
Students use the My Bank Accounts pages to set up and manage bank accounts.
See:
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Student Financials: Setting Up Installation Parameters and Keywords
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Student Financials: Setting Up Your Business Unit to Refund Customers
Understanding the My Bank Accounts Page
Whether a student is setting up a bank account for the first time or has previously set up an account and wants to edit that account or add another account, the My Bank Accounts page is always the first page that a student sees. This page is known as the landing page for student bank accounts.
After a student adds at least one account, the page is called the My Bank Accounts - Bank Account Summary page. Only active bank accounts are displayed on this page. Students can view, edit, and delete bank account details from this landing page.
Adding a Bank Account
Access the Manage My Bank Accounts - Add Bank Account Details page (click the Add Account button on the My Bank Accounts page).
Students access the Bank Location and Currency page from the My Bank Accounts (landing) page. This page appears only if the Allow Change in Country check box is selected on the SF Institution – General Options page.
| Field or Control | Description |
|---|---|
|
Country |
If a country is not selected, the default value from the HRMS installation setup is retrieved. |
|
Currency |
If a currency is not selected, the default value from the HRMS installation setup is retrieved. |
|
Next |
Click to access the Add Bank Account Details page. |
If the Bank Location and Currency page is not enabled, students access the Manage My Bank Accounts - Add Bank Account Details page from the My Bank Accounts (landing) page. Students also access this page if they set up direct deposit distributions (using Enroll in Direct Deposit) but have not yet set up a bank account.
When students set up or modify a bank account, data is inserted in the 3C trigger table with the Bank Event ID and institution to facilitate communication using 3C and the Comm Gen process. The Bank Event ID and institution are derived from the SF Installation setup only if the Bank Event ID is populated. Also, when students modify a bank account, only the Nickname field can be edited. The other fields are view-only.
The bank details on this page are validated according to the validation procedures in HRMS. To prevent duplicate bank accounts, the system checks that the combination of EmplID, Routing Number, Branch, and Account Number is unique.
If students are able to set the country and currency for their bank, the fields that appear here are based on the country they select.
| Field or Control | Description |
|---|---|
|
Nickname |
Enter an alias for the bank account. The nickname appears instead of the bank account name when the student enrolls in direct deposit. |
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Account Type |
By default, Checking is selected. |
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Routing Number |
Select a routing number. The available values are based on the bank details record in HRMS. |
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Branch |
The values for this field depend on the routing number, and are based on the bank details record in HRMS. |
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Account Number |
Enter an account number. For security reasons, only the last four digits of the account number appears after the student saves the page. The account number is also encrypted and stored in the database. |
|
Confirm Account Number |
The value in this field must match the value in the Account Number field. Also, if the account number is modified, this field is enabled and the same account number must be provided. This field does not appear when a value is entered in the IBAN field. |
|
Account Holder |
Enter the account holder name as it appears on the bank account. |
|
Check Digit |
Enter the two-digit number after the first two-letter country code of the IBAN. This field appears based on the country code. |
|
IBAN and BIC Code |
If the IBAN is provided, then the BIC Code must also be provided. Student Financials uses the information in the HRMS IBAN Country Setup page to perform the required validation and prompt for values in the lookups.
For security reasons, only the last four digits of the IBAN appear after the page is saved. |
|
View Sample Check |
Click to view a sample image of a check in a new window. This link appears only for the United States (USA) and Canada (CAN). |
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Help |
Click to open a Help page in a new window. The URL that is selected in the Help URL field in the Manage Bank Options group box on the SF Institution Set - General Options page is used here. If that setup is not done, the link does not appear here. |
| Field or Control | Description |
|---|---|
|
Next |
Click to go to the Agreement or Confirmation page. The Agreement page appears if the first bank account is being created, otherwise the Confirmation page appears if there are no validation errors. |
Note:
For further information about this page, refer to the documentation about the related administrative component.
Reviewing the Bank Agreement
Access the Manage My Bank Accounts - Agreement page (click the Next button on the Manage My Bank Accounts - Add Bank Account Details page).
This page appears only:
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if the Display Agreement check box is selected in the Manage Bank Options group box on the SF Institution - General Options page.
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once, when the first bank account is created.
| Field or Control | Description |
|---|---|
|
Yes, I agree to the terms and conditions of this agreement. |
Select to be able to save bank details. |
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Submit |
Click to save bank details and go to the Manage My Bank Accounts – Result page. An agreement type of Bank Account is inserted into the Agreement table. |
|
Additional Details |
Opens a page in another window. The page that appears is derived from the URL that is specified in the Additional details URL field in the Manage Bank Options group box on the SF Institution Set - General Options page is used here. If the setup is not done, the link does not appear here. |
Note:
The bank agreement cannot be revoked either by administrative staff or by students. The agreement remains in the table even if all bank account details are deleted or made inactive.
Confirming Bank Account Details
Access the Manage My Bank Accounts - Result page (click the Submit button on the Manage My Bank Accounts - Agreement page).
| Field or Control | Description |
|---|---|
|
Enroll in Direct Deposit |
Click to access the My Direct Deposit pages and set up distributions for direct deposit refunds. This button appears only if AP Refunding Option is set to Use Single Payment Voucher on the SF Installation page. |
|
Manage My Bank Accounts |
Click to access the landing page (My Bank Accounts - Bank Account Summary page) from which additional bank accounts can be added, or existing bank accounts can be edited or deleted. |
When students create a bank account or edit bank account details, they receive an email notification based on the Event ID set up on the SF Installation page.
Modifying a Bank Account
Click the Edit icon on the My Bank Accounts – Bank Account Summary page.
The Nickname field is the only field that can be edited. The other fields are view-only.
When students modify a bank account, data is inserted in the 3C trigger table with the Bank Event ID and institution to facilitate communication using 3C and the Comm Gen process. The Bank Event ID and institution are derived from the SF Installation setup only if the Bank Event ID is populated.
| Field or Control | Description |
|---|---|
|
Next |
Click to go to the Manage My Bank Accounts - Result page. |
Deleting a Bank Account
Click the Delete icon on the My Bank Accounts – Bank Account Summary page.
When a student deletes a bank account, the bank account status is set to Inactive. To delete a bank account for which a direct deposit distribution is set up, students must first deactivate the direct deposit distribution
When students delete a bank account, data is inserted in the 3C trigger table with the Bank Event ID and institution to facilitate communication using 3C and the Comm Gen process. The Bank Event ID and institution are derived from the SF Installation setup only if the Bank Event ID is populated.