Pass 1 and Pass 2 Evaluations

The SAP process evaluates SAP for each student two times, Pass 1 and Pass 2.

Pass 2 is optional when running in batch, but is always used online or in simulation. In batch, if the Pass 2 option is selected, the process calculates for both Pass 1 and Pass 2, and uses the Pass 2 calculation results unless Pass 1 data is not present. When Pass 2 is used, Statuses and Actions rules are not used to determine a calculated SAP status.

Pass 1 and Pass 2 data collection differ as follows:

Pass 1	Pass 2
Pass 1 evaluates at the most recent SAP evaluated term/aid year where the fully graded date is less than or equal to today's date. If Statuses and Actions rules are enabled, they are used to determine calculated SAP status. That is, the maximum term (term processing) or terms within the aid year (aid year processing) after the fully graded date is used for the SAP evaluation. Only Pass 1 calculations are compared to prior term or aid year SAP records. The current Calc SAP Status code is first compared to the Override SAP Status code, if it exists. If an Override SAP Status code does not exist in the previous SAP record, the current Calc SAP Status code is compared to the previous SAP status. For example, an institution that processes by term runs the SAP process for fall 2005. If the setup is defined to evaluate the spring 2005 term, and the fully graded date for spring 2005 has passed, the SAP process uses spring 2005 term data to evaluate the SAP tests and rules to determine the SAP status. If the spring 2005 fully graded date is in the future, then there is no Pass 1 evaluation for the student. The current Calc SAP Status code is first compared to the Override SAP Status code, if it exists. If an Override SAP Status code does not exist in the previous SAP record, the current Calc SAP Status code is compared to the previous SAP status. When complete, the processing message of Pass 1 is displayed in the Student SAP page and indicates the term used.	Pass 2 finds the most recent term/aid year that should be evaluated based on the evaluation term/aid year setup. If that term/aid year is not available for the student, Pass 2 uses data from the most recent term of enrollment even if that term of enrollment is not part of the evaluation term/aid year setup initially evaluated in Pass 1. Statuses and Actions rules are not used in the Pass 2 calculation An example using term processing: an institution runs the SAP process for fall 2005. If the setup is defined to evaluate the spring 2005 term, and no row exists for a student for spring 2005, but a row exists for fall 2004, the SAP process uses fall 2004 to evaluate the SAP tests and rules to determine the SAP status. An example using aid year processing: an institution runs the SAP process for 2005. If the setup is defined to evaluate the fall 2004, spring 2005 term and summer 2005 and no rows exists for a student for any of those terms, but a row exists for spring 2004, the SAP process uses spring 2004 to evaluate the SAP tests and rules to determine the SAP status. When complete, the processing message of Pass 2 is displayed in the Student SAP page and indicates the term used. If an Override SAP Status code exists, it is not removed.

Pass 1

Pass 2

Pass 1 evaluates at the most recent SAP evaluated term/aid year where the fully graded date is less than or equal to today's date. If Statuses and Actions rules are enabled, they are used to determine calculated SAP status.

That is, the maximum term (term processing) or terms within the aid year (aid year processing) after the fully graded date is used for the SAP evaluation. Only Pass 1 calculations are compared to prior term or aid year SAP records.

The current Calc SAP Status code is first compared to the Override SAP Status code, if it exists. If an Override SAP Status code does not exist in the previous SAP record, the current Calc SAP Status code is compared to the previous SAP status.

For example, an institution that processes by term runs the SAP process for fall 2005. If the setup is defined to evaluate the spring 2005 term, and the fully graded date for spring 2005 has passed, the SAP process uses spring 2005 term data to evaluate the SAP tests and rules to determine the SAP status. If the spring 2005 fully graded date is in the future, then there is no Pass 1 evaluation for the student.

When complete, the processing message of Pass 1 is displayed in the Student SAP page and indicates the term used.

Pass 2 finds the most recent term/aid year that should be evaluated based on the evaluation term/aid year setup. If that term/aid year is not available for the student, Pass 2 uses data from the most recent term of enrollment even if that term of enrollment is not part of the evaluation term/aid year setup initially evaluated in Pass 1. Statuses and Actions rules are not used in the Pass 2 calculation

An example using term processing: an institution runs the SAP process for fall 2005. If the setup is defined to evaluate the spring 2005 term, and no row exists for a student for spring 2005, but a row exists for fall 2004, the SAP process uses fall 2004 to evaluate the SAP tests and rules to determine the SAP status.

An example using aid year processing: an institution runs the SAP process for 2005. If the setup is defined to evaluate the fall 2004, spring 2005 term and summer 2005 and no rows exists for a student for any of those terms, but a row exists for spring 2004, the SAP process uses spring 2004 to evaluate the SAP tests and rules to determine the SAP status.

When complete, the processing message of Pass 2 is displayed in the Student SAP page and indicates the term used. If an Override SAP Status code exists, it is not removed.