Student Selection Criteria for SAP Evaluation

Student selection criteria are the same for online, batch, or simulation processing. If the student has an active FA term for the aid year (aid year processing) or term (term processing) and the career used for the SAP evaluation is not excluded by award type or career, the student is considered eligible for SAP evaluation, and the process attempts to create an SAP calculation or simulation.

Award Exclusions

For Award Exclusions, the system excludes if either the financial aid item type matches or the item type falls within the range defined by the Item Type From and Item Type To values on the Exclusions page.

You can list awards that are excluded from SAP evaluation:

  • A student who has only the item types listed in the award exclusions setup is not selected for an SAP evaluation.

  • A student who has both excluded item types and nonexcluded item types is selected for an SAP evaluation.

  • If exclusions are set up with a financial aid type, but without values in the Item Type To and Item Type From fields, students who have awards only of that financial aid type are not selected for an SAP evaluation.

Note:

Award Exclusions are the only exclusions that affect whether or not a student is selected for an SAP Evaluation. Course and Grade exclusions affect the results of specific tests. Course Exclusions affect the results of the Maximum Attempted Units test. Grade Exclusions affect the Current Earned Units test and the Cumulative Earned Units test.

Standard SAP Selection, Student Override, and Population Selection

Use the one of three options to select IDs for SAP evaluation, Standard SAP Selection, Student Override, or Population Selection.

  • If you use the Standard SAP Selection, all IDs for the associated career defined in the run control with the appropriate active FA Term data and award exclusion data for the term/aid year and career entered on the run control page are selected for an SAP evaluation. If you use the Student Override options or Population Selection option, the selection is limited to a subset of IDs.

  • If you use the Student Override option, only the IDs entered in the override section of the run control page are reviewed to determine whether they have the appropriate active FA Term data and award exclusion data for the term/aid year and career entered on the run control page.

  • If you use the Population Selection option, only the IDs provided by the Population Selection feature's input Selection Tool are reviewed to determine whether they have the appropriate active FA Term data and award exclusion data for the term/aid year and career entered on the run control page.

  • If you use either the Student Override or Population Selection option:

    • If an ID meets the SAP Evaluation criteria, the process attempts to calculate an SAP Status for that ID.

    • If an ID does not meet the SAP Evaluation criteria, no SAP action is taken for that ID.

See Campus Community Fundamentals: Using the Population Selection Process.