Course Role

Child Entities: None

The combination of Role Type and HESA Identifier is the unique identifier. In cases where multiple entities were previously reported and one or more no longer apply, extract entities are created with Entity Status of Delete.

Fields

For each Course Role field extract record for the return with a Derived Value, the record is compared with the corresponding submitted data (MST) record:

  • If the Derived Value of the field is NULL ERROR, set Field Status to Error.

  • If the combination of Institution, Course ID, Role Type, HESA Identifier and Field doesn't exist in the submitted data record, set Field Status to New.

  • If the combination exists in the extract record and the Entity Status in the most recent submitted data record is Delete, set Field Status to New.

  • If the Reported Value in the extract is different from the Reported Value in the most recent submitted data record, set Field Status to Amended.

    Proportion may be set to Amended if the role has previously been reported but the proportion has changed.

  • Set Field Status to Unchanged, that is, Reported Value in the extract is the same as in the most recent submitted data record

Entities

For each Course Delivery Role entity extract record for the return, the record is compared with the corresponding submitted data (MST) record:

  • If at least one field has Field Status of Error, set Entity Status to Error.

  • If the combination of Institution, Course ID, Role Type and HESA Identifier doesn't exist in the submitted data record, set Entity Status to New.

  • If the combination exists in the extract record and the Entity Status in the most recent submitted data record is Delete, set Entity Status to New.

  • If there are one or more Field extract records with Field Status of New or Amended, set Entity Status to Amended.

  • Set Entity Status to Unchanged, that is, either there are no fields or all the fields have Field Status of Unchanged.

  • For any existing entities in extract where the combination of Role Type and HESA Identifier for the entity doesn't appear in the submitted data record, create a new entity using the Role Type and HESA Identifier with Entity Status of Delete.

    New field extract records ROLETYPECDR and COURSEROLEHESAID are created with Field Status of Delete.