Enabling PeopleSoft Billing Integration with PeopleSoft Asset Management

To establish processing between PeopleSoft Asset Management and PeopleSoft Billing, you must select the Billing Interface Processing option from the Billing Interface group box on the AM Business Unit Definition page. This activates integration between the two applications and enables the Create Bill option on the Asset Management Retirement page. PeopleSoft Billing is the only billing interface that is supported by this feature.

When you activate the Billing interface, you must also enter values for the BI Unit, Bill Source, Bill Type, and Bill By Identifier fields. If Billing business units and other Billing information to complete the business unit definitions on this page have not yet been defined, you must do so before beginning transaction processing.

You must define the default book in the AM Business Unit Definition component. This is the default book for the AM/BI Interface. This should also be established as the primary book in your PeopleSoft General Ledger setup.

Also, establish the accounting entry template to be used in retirement transactions in which the asset is retired with the disposal code Retire w/Sale. You must designate the account for the Billing clearing account, Proceeds to Billing, in the accounting entry template. This maintains balanced accounting entries between PeopleSoft Asset Management and PeopleSoft Billing accounts.

PeopleSoft Asset Management and PeopleSoft Billing Business Unit Mapping

To accommodate interunit and noninterunit scenarios for PeopleSoft Asset Management asset retirement integration, the AM BI Interface process writes the BUSINESS_UNIT_AM and BUSINESS_UNIT_AMTO values to the INTFC_BI table, writes the BUSINESS_UNIT_AM value to the BI_HDR table, and writes the BUSINESS_UNIT_AMTO value to BI_LINE table. Writing these values to Billing tables enables you to track the entity retiring the assets, as well as the entity receiving the asset. Billing supports one General Ledger To business unit (BUSINESS_UNIT_TO) per invoice. Therefore, PeopleSoft Asset Management To business units must share the same corresponding PeopleSoft General Ledger business unit. Billing supports multiple Asset Management To business units at the line level, but each business unit to must be booked to the same General Ledger To business unit.

PeopleSoft Asset Management is not required to populate the INTFC_BI.INTERUNIT_FLG. If PeopleSoft Asset Management passes an interunit customer, the PeopleSoft Billing Interface populates this field with Y (yes).

The Billing Interface also populates the INTFC_BI.BUSINESS_UNIT_GL field, based on the billing business unit (INTFC_BI.business_unit) that Asset Management passes.

If the Billing Interface is creating an interunit bill (INTFC_BI.InterUnit_flg = Y), it populates the INTFC_BI.BUSINESS_UNIT_TO field (when Asset Management passes no value) with the BUSINESS_UNIT_GL value, which the interface obtains from the CUST_OPTION table, based on the customer ID. If the Billing Interface is not able to determine a value for the INTFC_BI.BUSINESS_UNIT_TO field using customer defaulting, it stops the transaction and marks it in error.