Physical Inventory Terminology

The following terms are integral to physical inventory processing and reconciliation.

Term	Definition
Asset Repository	The database of assets stored within the PeopleSoft Asset Management system. The repository provides a single, centralized database that stores and tracks organizational assets physically and financially.
Physical Inventory ID	A physical inventory control ID you assign within PeopleSoft Asset Management for each physical inventory that you perform.
Extract scope	Set of all assets that you might scan during a physical inventory. This set of assets is broader than the scan scope. It should include all possible locations, departments, profiles, cost limits, categories, class types and subtypes for the assets to be inventoried.
Extract data	Data extracted from PeopleSoft Asset Management before you perform the physical inventory scan. This data should include all assets that you might scan during the physical inventory scan.
Extract file	PeopleSoft Asset Management creates a sequential file of the physical inventory data collected for each asset. The files are created as random access files when you enter a tag or serial number. One is sorted by tag number and one is sorted by serial number.
Physical inventory scan	Process of scanning assets with a bar code scanning device, such as a mobile handheld device.
Physical inventory scan scope (classic physical inventory)	Set of all assets that are defined in PeopleSoft Asset Management as belonging to a particular location or department to be scanned.
Physical inventory scan scope (mobile physical inventory)	Set of all assets that you might scan during physical inventory. Scan scope can be viewed using the Physical Inventory tile in the PeopleSoft Fluid User Interface.
Physical inventory scan data	Data collected by the bar code scanning device during the physical inventory.
Mass Transaction Manager	PeopleSoft Asset Management Mass Transaction Manager is used to define the scan scope. The mass transaction definition is a user-defined scan scope and includes the area of the actual scan.
Overs	Any assets that appear in the scanned data but not in the scan scope.
Unders	Any assets that appear in the scan scope but not in the scanned data.