PeopleSoft Contracts Integration with PeopleSoft Billing and PeopleSoft Project Costing for Government Contracts

One of the features of PeopleSoft Contracts is the ability to track and generate invoices for direct costs, indirect costs, and fees. Through its integration with PeopleSoft Project Costing and PeopleSoft Billing, PeopleSoft Contracts enables you to generate invoices for all of your contract lines. For amount-based contract lines, PeopleSoft Contracts sends billing data directly to PeopleSoft Billing. For rate-based contract lines and rate-based contract lines associated with fee types (cost-plus), you can track cost transactions originating in feeder systems such as Payables or Expenses, price those transactions in PeopleSoft Project Costing, calculate direct costs, indirect costs and fees, and pass the billable transaction amounts to PeopleSoft Billing using PeopleSoft Contracts.

To generate invoices for your rate-based contract lines, you must define rates, associate the rates to the contract line, and link projects and activities to the contract line. As cost transactions are processed, the system uses these relationships to determine how the transactions are priced and processed. For both amount-based and rate-based contract lines, you must also define billing plans and assign your contract lines to them. Billing plans are the mechanism by which contract line transactions are selected for billing by the Contracts/Billing Interface process.

When you run the Contracts/Billing Interface process, it selects billing plan lines marked as ready to bill (for amount-based contract lines) and resource rows (for rate-based contract lines) from the PeopleSoft Project Costing Project Transaction tables (PROJ_RESOURCE) that are marked as billable. These billable rows are sent to the Billing Interface tables (INTFC_BI) as bill lines for processing through to PeopleSoft Billing. After the invoices are generated, you can update PeopleSoft Contracts and PeopleSoft Project Costing with the billed data, enabling you to keep an accurate accounting of rows actually invoiced to use for withholding, limit processing, fee calculations and progress payments.