Understanding the Quick Sourcer
The Quick Sourcer process creates orders from requisitions by creating a material stock request in an organization's inventory stock or creating a purchase order to send to the supplier.
The Quick Sourcer process combines these PeopleSoft Purchasing processes:
| Term | Definition |
|---|---|
|
AutoSelect Requisitions process (PO_REQSORC) |
Applies the priority one supplier to each requisition line. |
|
Build Inventory Demand process (PO_REQINVS) |
Checks the organization's inventory stock to see whether the order can be filled internally. This process applies only if PeopleSoft Inventory is installed. If stock is found, the system creates a material stock request in PeopleSoft Inventory, and the requisition is identified as complete. The material stock request ships the required stock to the requester. |
|
PO Calculations process (PO_POCALC) |
Verifies that the requisition has been completely filled from inventory stock. If it has not, the process passes the remaining quantity that is needed to the Create Purchase Order process. |
|
Create Purchase Order process (PO_CREATE) |
Creates a purchase order for requisition quantities that were not filled by the Build Inventory process. You can set up the system, so that if there is not enough inventory stock, a material stock request is issued for part of the order, and a purchase order is created for the remaining quantity. |
Using the Quick Sourcer with Negative Price Items
For requisitions containing a negative price item, the above processes:
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Do not source to PeopleSoft Inventory, PeopleSoft Strategic Sourcing, or a request for quote (RFQ). You can only source to a purchase order.
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Do not partially source the requisition line.
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Do not reprice to match the system price. ( CALC_PRICE_FLG = N)
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Do not consolidated with other requisitions. (CONSOLIDATE_FLG = N)
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Do not apply contract pricing.
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Do not use the price tolerance fields. (Tolerance/Tolerance Under, % Unit Price Tolerance, and Unit Price Tolerance)
For more information about negative price items, see the "Using a Negative Price on Special Request Pages" section of the "Using Special Requests and Express Forms to Create Requisitions" chapter.
Using the Quick Sourcer with Procurement Contract Functionality
The PeopleSoft eProcurement, PeopleSoft Purchasing, and PeopleSoft Payables applications are integrated with the procurement contract functionality to streamline the use of contacts with requisitions, purchase orders, and vouchers. As part of the contract functionality:
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The system can automatically apply default contract information into a requisition line or you can manually add contract information. Applying contract prices to requisitions enables you to receive contract prices for requisition items and to more accurately track budgets and pre-encumbrance balances.
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The system can automatically search for a contract or verifies the existing contract when sourcing a requisition to a purchase order. When sourcing requisitions in batch or processing online purchase orders, the system evaluates system settings to determine whether to check for prices and use a contract on the purchase order.
See PeopleSoft Purchasing: Understanding How to Apply Procurement Contract Prices to Transactions.
See PeopleSoft Source to Settle Common Information: Understanding Voucher and Order Contracts.
Correcting Errors After the Quick Source Process
When a requisition line is processed by Quick Source, missing or incorrect information can cause the line to be set to the stage status of Error. Once the information on the requisition line is corrected and the stage status is set to Recycled, then the line can be reprocessed using just the PO Calculation process. For more information about error correction, see PeopleSoft Purchasing: Using the Sourcing Workbench.
It is important to understand that essential information related to the PeopleSoft eProcurement application resides in companion documentation, especially the PeopleSoft Purchasing documentation , which you should be familiar with.