POA Status

POA status is defined at several levels in PeopleSoft eSupplier Connection.

Note:

POAs that are submitted to PeopleSoft Purchasing from EDX use a status structure (header, line, and schedule) that refers to the action taken in the POA rather than the collaboration status the POA is in between the buyer and supplier. EDX POAs use a similar approval flow as those submitted online.

See PeopleSoft Purchasing: Manage PO Acknowledgements - Header Page.

Acknowledgement Status

The stage of the dispatched purchase order, and its subsequent acknowledgement by the supplier, applies to the entire POA and determines the following:

Term	Definition
New	The purchase order has not been acknowledged, or has been redispatched because of a change order and requires new acknowledgement.
Supplier Review	The supplier is working on the POA, which cannot be viewed or edited by anyone else at this stage.
Supplier Responded	The supplier has saved and submitted the POA with changes, which can now be viewed by the supplier, or edited by the buyer.
Buyer Accepted	Both buyer and supplier can only view the POA, which is ready to be processed by Change Request Load process if it includes changes. This is also the default status when a supplier submits the POA without any changes.

This status appears on the:

• Search/Filter Options pages.

• Header section of the Acknowledgement Details pages.

• Recently Dispatched POs pagelet.

Header POA Response

The action the supplier has taken; applies to the entire POA and indicates to the buyer the following:

Term	Definition
Accepted	The supplier has accepted entire purchase order without changes. This is the default response status for new POAs.
Reject With Detail	The supplier has rejected the entire purchase order. All editable fields on the Acknowledgement Details page are reset to the current purchase order values and the quantity is reset to zero. If approved by the buyer this will cancel the entire purchase order.
Accepted - Changes Made	The supplier has made changes to the purchase order. This may include changes to line items or schedules, and rejected lines.

This POA response status appears on the Header section of the Acknowledgement Details pages.

Line POA Response

Indicates the following:

Term	Definition
Accepted	The supplier has accepted the line item without changes. This is the default response status for new POAs.
Reject with Detail	The supplier has rejected the entire line item. The editable fields for the line and schedules are reset to the current purchase order values and the quantity is reset to zero. If approved by the buyer, this cancels the purchase order line.
Accepted - Changes Made	The supplier has made changes at the line item or schedule level.

Schedule POA Status

The action the supplier has taken; applies to the selected schedule, and indicates the following:

Term	Definition
New	The schedule is added when supplier splits a row.
Canceled	Caused when a line is rejected or by changing the schedule quantity to zero.
Changed	Any changes to the schedule fields (due date, quantity, shipping method, and price).

POA Status Example

This table shows the different statuses that occur when a POA is required and change order acknowledgements are required during the processing of a POA.

Action	PO Status	POA Status on PO	POA Status in Acknowledgment	POA Required (on purchase order)
Initial purchase order is created.	Open, Approved, or Pending Approval	Awaiting Dispatch (WD)	Won't see in POA at this time.	Y
Purchase order is dispatched.	Dispatched	Awaiting POA (WR) Note: Dispatch process moves the status because it was awaiting dispatch.	New	Y
Supplier responds with changes.	Dispatched	Responded, Awaits Review (SR)	Supplier Responded (SRP)	Y
Buyer accepts POA.	Dispatched	Approved, Changes Pending (BA)	Buyer Accepted (BAC)	Y
Change order is processed.	Open or Approved	Acknowledged, with Changes (AC)	Can only see in history mode.	N
Purchase order is redispatched.	Dispatched	Acknowledged, with Changes (AC) Note: Dispatch won't change status because not awaiting dispatch.	New (change order 1) Note: POA not required for this one, because this is actually the change order reflecting the changes that the supplier made above.	N
Buyer makes more changes to the purchase order.	Open or Approved	Awaiting PO Dispatch (WD)	Won't see in POA because purchase order is not dispatched.	Y
Purchase order is dispatched again.	Dispatched	Awaiting POA (WR)	New (change order 2) Note: POA required now, because it contains changes that are new to the supplier (that didn't come from the last round).	Y
Supplier responds with no changes	Dispatched	Acknowledged (AK)	Buyer Accepted (BAC)	N