Outstanding Cash Advances

Use the Outstanding Cash Advances (EX_EXCEPTN_WC_FL) page to manage outstanding cash advances that have been paid to an employee but not used on an expense report or paid back by the employee.

Note:

To access this page, you must have a system administrator role (EX_FLUID_ADMIN).

Use this page to reconcile one or more advances, or to send an e-mail to the employee or the manager of the employee that notifies them of the overdue cash advance.

The lines that are shown on this page are selected by the system. The criteria is that they are cash advances that have been paid, have a positive balance, and are older than the grace period specified in the Cash Advance Overdue field on the Expenses Definition - Business Unit 2 Page.

Field or Control	Description
Aging (Days)	Displays the number of days that the cash advance has been issued to the employee. The system takes the accounting date of the cash advance and calculates the number of days compared to Cash Advance Overdue Days value, which is determined on the Expenses Definition - Business Unit 2 Page.

When you select the Reconcile Cash Advance action, the system takes you to the Cash Advance Reconciliation page. Use this page to enter a payment date and a check number for a cash advance that has not been used on an expense report or repaid by the employee. Select Done to submit payment information. The system updates each cash advance to a Reconciled (RCN) status.