Printing Expense Reports, Receipts and Notes

Understanding the Expense Report Print Process

When printing an expense report from a client machine, the system uses BIPublisher technology. BIPublisher is also known as XMLP or XMLPublisher. PeopleSoft Expenses supports barcodes when printing expense reports. From the Create (or Modify) Expense Report page, users can click on the Print Expense Report link, which launches the BIPublisher report. This report is displayed on the user’s display terminal and they can print a hard copy of the report from there.

If receipts are added to an expense report, you can select the Print Receipts link which will take you to the BIPublisher report page. The expense report receipts can then be printed as a hard copy.

If notes are added to an expense report, you can select the Print Notes link which will take you to the BIPublisher report page. The expense report notes can then be printed as a hard copy.

Pages Used to Print Expense Reports, Receipts, and Notes

Page Name Definition Name Usage

Expense Report (print) Page (BIPublisher)

EXC4500

Print expense reports.

Expense Report - Notes Page

TE_NOTES_RPT

View and print notes that have been added to expense reports.

Expense Report (print) Page

Use the Expense Report (BIPublisher) page (EXC4500) to print expense reports.

Navigation:

  • Employee Self Service, and then Travel and Expense, and then Expense Reports, and then Create/Modify. Click the Summary and Submit link, then click the View Printable Version link, and then click the Print Expense Report link.

  • Employee Self Service, and then Travel and Expense, and then Expense Reports, and then Print. Click the Print Expense Report link.

  • Employee Self Service, and then Travel and Expense, and then Expense Reports, and then View. Click the Summary link and then click the Print Expense Report link.

  • Travel & Expense Center, and then Expense Report, and then Print. Click the Print Expense Report link.

This example illustrates the fields and controls on the Expense Report (print) page.

Expense Report - Print page

Use this page to print a hard copy of the report.

Example of Expense Report PDF

This example illustrates the Expense Report PDF.

Expense Report PDF

Expense Report - Notes Page

Use the Expense Report - Notes page (TE_NOTES_RPT) to view and print notes that have been added to expense reports.

Navigation:

  • Employee Self Service, and then Travel and Expenses, and then Expense Reports, and then Create/Modify. Click the Summary and Submit link, then click the View Printable Version link, and then click the Expense Notes link at the bottom of the page.

  • Employee Self Service, and then Travel and Expenses, and then Expense Reports, and then Print. Click Expense Notes link at the bottom of the page.

  • Employee Self Service, and then Travel and Expenses, and then Expense Reports, and then View. Click the Summary link and then click the View Printable Version link, and then click the Expense Notes link at the bottom of the page.

  • Travel and Expenses, and then Expense Reports, and then Print. Click the Expense Note link.

This example illustrates the fields and controls on the Expense Report - Notes page.

Expense Report - Notes page
Field or Control Description

Print Expense Notes

Click to access the BIPublisher page where you can print a hard copy of the expense report notes.