Understanding an Example - Expense Report Transactions

Expense reports are candidates for the accrual process if they have a status that matches the criteria defined on the Period End Accrual Options - Document page. Expenses that are identified as a personal expense are not included. Sales Tax and value-added tax (VAT) are not calculated.

Commitment Control is supported for expense sheet accruals if the Enable Commitment Control for Accruals option is selected on the Expenses - Business Unit 1 page.

This table illustrates a basic scenario for an expense report transaction that has two lines. Budget checking is not considered for this basic scenario.

Document ID	Document Type	Line Number	Distribution Account Type	Accounting Period	Amount	Account	Department
0000000040	Expense Sheet Accrual	1	DST – Expense Distribution	5	1500.00	650080	1100
0000000040	Expense Sheet Accrual	1	EXB - Expense Advance Accrual	5	–1500.00	207100	1100
0000000040	Expense Sheet Accrual	2	DST – Expense Distribution	5	1500.00	650100	1100
0000000040	Expense Sheet Accrual	2	EXB - Expense Advance Accrual	5	–1500.00	207100	1100

This table illustrates the reversal entries for the expense sheet with two lines:

Document ID	Document Type	Line Number	Distribution Account Type	Accounting Period	Amount	Account	Department
0000000040	Expense Sheet Accrual	1	DST – Expense Distribution	6	–1500.00	650080	1100
0000000040	Expense Sheet Accrual	1	EXB - Expense Advance Accrual	6	1500.00	207100	1100
0000000040	Expense Sheet Accrual	2	DST – Expense Distribution	6	–1500.00	650100	1100
0000000040	Expense Sheet Accrual	2	EXB - Expense Advance Accrual	6	1500.00	207100	1100