Journal Processing

Before you can post journals to General Ledger you must edit them to verify that:

  • ChartField values are valid.

  • Debits equal credits.

  • Journal entries are flagged for posting to the target ledger.

  • Interunit and intraunit balancing entries are generated.

If the Journal Edit (GL_JEDIT) process encounters any errors, General Ledger responds based on whether you indicated that you want to recycle the journals with errors, correct the errors, and then post them, or whether you indicated that you want to post the journals with invalid ChartFields or unbalanced debit and credit amounts to your suspense accounts.

There are two methods to edit and post journals:

  • Select the Journal Edit and Journal Post options from the menu.

  • Select Edit Journal and Post Journal during journal entry.

When you edit or post while making journal entries, the system initiates the processes on the server. When the process is complete, the system automatically updates the Journal Entry pages with the results of the edit or post.

To streamline the Journal Edit (GL_JEDIT) and Journal Post (GL_JP) processes, you can combine and run the processes by selecting both Edit and Post on the Journal Edit - Request page. The system posts all journals without errors that pass the Journal Edit process.

The Journal Post process:

  • Posts on valid, edited journals.

  • Posts each journal line in the appropriate target detail ledger.

  • Changes the journal's status to posted.

Note:

General Ledger does not post unbalanced journals to balanced ledgers.

After posting, the system retains the original journal entries for analysis and an audit trail. You can reverse posted journal entries with a full audit trail, and you can also unpost a journal. Unposting is a one time only event for any one journal, and there are restrictions—you cannot edit the journals.

The Review Journal Status component provides a summarized display of journal entries. Once all critical entries are processed, you can schedule closing and reporting tasks.

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