Labor and Personal (Non-Work Order) Time Entry
An authorized user can enter two categories of time on the Time Entry page of the Technician Workbench in PeopleSoft Maintenance Management:
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Labor time.
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Personal time.
Labor Time Entry
In the section, Prerequisites for Using the Technician Workbench, you were instructed to select one of two time entry methods for entering labor time on the User Preferences – Maintenance Management page for each type of user:
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Punch time.
This method requires that you enter each date worked and enter a start and end time for each date, depending on the specified time reporting period. A punch time formatted grid appears on the Time Entry page of the Technician Workbench.
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Elapsed time.
This time method requires that you enter time worked for each day of a specified time reporting period. An elapsed time formatted grid appears on the Time Entry page of the Technician Workbench.
The time entry method that you select in the User Preferences, Maintenance Management page only affects how work order task time entries are entered on the Time Entry page of the Technician Workbench. Personal time entries always display on the Work Order Elapsed (Punch) Time in the Elapsed Time format below the work order time entries format, which you selected in User Preferences.
Personal (Non-Work Order) Time Entry
Technicians or an authorized maintenance administrator can also enter personal (non-work order time) such as sick time, jury duty, vacation and more, using the Time Entry component on the Technician Workbench. This user enters personal time using time reporting codes, which are set up in PeopleSoft Expenses.
Personal time is always entered as elapsed time and is not affected by your selection of a time entry method in User Preferences. However, if you selected the punch time method on User Preferences, Maintenance Management page, and you selected the Both Time Grids option on the PeopleSoft Expenses Business Unit Definition – Project 2 page, a punch time formatted grid will appear on the Time Entry page of the Technician Workbench to enable an authorized user to enter work order time entry and an elapsed time formatted grid will appear on the same page to enable an authorized user to enter personal time.
If you selected the elapsed time method in User Preferences for work order labor time entries, then an elapsed time formatted grid will appear for work order time entry, and an elapsed time grid formatted grid appears for personal time entry on the Time Entry page of the Technician Workbench.
When an authorized user enters personal time on the Technician Workbench in PeopleSoft Maintenance Management, these hours are either kept on the time sheet for informational purposes or published to PeopleSoft Time and Labor.
See Staging Time Entries.
Rules for Entering Labor and Personal (Non-Work Order) Time
A user must be authorized on the User Preferences – Maintenance Management page to enter labor time and personal time for the employees who are assigned to perform a work order task. You must also use Manage Expenses Security in PeopleSoft Expenses to grant authorization to the user who enters time in the Technician Workbench
Anyone who enters time in the Technician Workbench must be set up as a resource in PeopleSoft Maintenance Management and in PeopleSoft Expenses. If a resource is not set up in PeopleSoft Expenses, no time sheet will be available in the technician's workbench for this resource.
Personnel who are authorized to enter time on the Technician Workbench:
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Cannot enter time against a closed or canceled work order task.
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Can enter time associated with a work order task, personal time, or both depending on the option selected for the Expenses business unit Definition component.
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Cannot change the labor billing rate and cost rate.
These rates are predefined in either the work order business unit or the shop associated with the work order.
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Can enter no more than 24 hours for each time entry date.
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Cannot enter overlapping time in punch time entry within the same date time range on a time sheet.
Time sheets for elapsed time only allow time entry for one task at a time.
Note:
No relationship in the system exists between overbooking resources in a task listed in the Labor Schedules grid of the work order and entering time for resources.
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Can enter time and make previous period time entry adjustments up to the time that a work order task is closed.
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Cannot enter negative time.
Important:
All time entries are based on local time, and the system does not perform time conversions. It also does not validate holidays and weekends. However, you can enter personal time against a Holiday reason code on the personal time entry grid.
After an authorized user submits work order task time entries on the Technician Workbench, this user must stage the work order time entries in PeopleSoft Maintenance Management to ready them for transfer to PeopleSoft Project Costing. The user selects the Stage Time to Project Costing option on the Stage Time Entries page. After the actual costs are generated in PeopleSoft Project Costing, the user can run the Cost Summarization process in PeopleSoft Maintenance Management to add the total actual costs for the work order tasks to the Costs page of the work order.
See Staging Time Entries.
See PeopleSoft Expenses: Understanding Security for PeopleSoft Expenses.