PO Statuses

You encounter these statuses when setting up POs.

Term	Definition
New	Default status when first creating a PO tracking number. All fields associated with a new PO tracking number are fully editable.
Active	The system updates the PO status to Active after the Billing to Projects/Contracts Interface process (BIPCC000) runs for the first time for that PO. While in Active status, some fields become unavailable for entry. Note: You must have at least one active extension.
Exhausted	Upon depletion of the PO balance, the system updates the PO status to Exhausted, and you cannot change it manually. All extensions must be exhausted to change the status of a PO to Exhausted. If you enter a new extension for an exhausted PO, the PO becomes active again. Note: For an extension to become exhausted, it must be depleted to zero.
Expired	If a PO is past its end date (which appears on the Purchase Order page), the status changes to Expired. This occurs even if the PO has a remaining balance. You can set the PO back to Active if you change the end date.