Eligibility Criteria for Distribution to PeopleSoft Asset Management

Vouchers must meet the following conditions before you can send voucher information to PeopleSoft Asset Management:

  • Vouchers must have at least one asset applicable distribution line to be selected for processing by the Payables to Assets Interface process.

    The asset-applicable voucher distribution lines and any discounts earned or lost for those vouchers are sent to PeopleSoft Asset Management.

  • If matching is required for a voucher, it must have a match status of Matched or Overridden before it can be selected for processing by the Payables to Assets Interface process.

    The associated receiver (if applicable) must also have a partially or fully matched status.

  • All vouchers must be posted in PeopleSoft Payables before running the Payables to Assets Interface process.

    This is because the information distributed to PeopleSoft Asset Management is obtained from the voucher accounting entries.

  • Voucher accounting lines are flagged for distribution to PeopleSoft Asset Management whenever an asset-applicable voucher is posted and whenever one is reposted after being unposted:

    1. If a voucher has previously been distributed to PeopleSoft Asset Management and it is then unposted, the unposting process creates reversal entries for the voucher accounting lines. The voucher accounting lines are sent to PeopleSoft Asset Management with the interface type RET (retirement).

    2. If a voucher is posted and subsequently unposted without being distributed to PeopleSoft Asset Management, the unposting process still creates reversal entries for the voucher accounting lines. However, no asset is created because the two transactions cancel out each other. The voucher is not distributed to PeopleSoft Asset Management until it has been reposted.

  • Voucher accounting lines are flagged for distribution to the PeopleSoft Asset Management system when discounts are earned or lost, when there are late charges, or when vouchers are closed.

    WARNING:

    If the profile ID, Asset Management business unit, or ChartFields are changed after a voucher has already been distributed to PeopleSoft Asset Management, the system does not automatically handle the asset transfer. You must make this change manually in the PeopleSoft Asset Management system.