Understanding the Asset-Loading Process

This section discusses the following:

  • Eligibility criteria for distribution to PeopleSoft Asset Management.

  • Interface types.

  • Discounts earned or lost.

  • Technical details of the Payables to Assets Interface process.

  • Return to Vendor transaction processing.

PeopleSoft Payables can be integrated with PeopleSoft Asset Management and PeopleSoft Purchasing. The interface between the applications eliminates the need for dual maintenance of receipts and vouchers and their corresponding asset data, and it provides the following benefits:

  • PeopleSoft Payables and Purchasing applications send all asset additions, adjustments, and retirements to PeopleSoft Asset Management. Asset Tag and Serial Numbers are populated at the voucher distribution line level through regular voucher.

  • PeopleSoft Asset Management receives information from both systems in a consistent manner.

  • PeopleSoft Purchasing can simultaneously send receipts to PeopleSoft Asset Management as either capitalized or noncapitalized assets.

    If noncapitalized assets are created in PeopleSoft Purchasing, these assets can be capitalized when the voucher information comes from PeopleSoft Payables.

Another advantage of this interface is flexibility. You can:

  • Establish the point in the purchase process when you send information to PeopleSoft Asset Management.

    You can share data when the merchandise is received, or you can communicate the data at the time of payment.

  • Provides the ability for requesters and buyers to group requisition and purchase order lines that correspond to a single asset using a Procurement Group ID. Procurement Group Inquiry pages are provided within Payables, Purchasing, and Asset Management to review procurement group status. See Asset Lifecycle Management Fundamentals: Consolidating Requisition and Purchase Order Lines for Asset Components

  • Unitize or consolidate assets from subsystems.

    You can unitize one load line into many, or you can consolidate many load lines into one in the Interface Asset Information component in PeopleSoft Asset Management.

PeopleSoft Payables and PeopleSoft Purchasing pass asset acquisition information to PeopleSoft Asset Management, including processing changes to assets if receivers or vouchers are modified or if subsequent receivers or vouchers are added for existing assets.

For asset-applicable adjustment vouchers, authorized users can easily identify related assets and apply the voucher adjustment within Payables.  This eliminates extensive manual intervention by Payables or Asset Management to allocate adjustments to the proper assets after the fact. See Creating Asset-Applicable Vouchers

Provides email notification of asset-applicable credit memos to improve visibility to credit transactions that may require further review or action. See Sending Voucher Information to PeopleSoft Asset Management

For example, PeopleSoft Payables creates new voucher accounting lines when a voucher for an asset is posted or unposted and subsequently distributes the accounting information to PeopleSoft Asset Management. Posting the voucher creates voucher accounting lines, and unposting the voucher creates reversal entries. The Payables to Assets Interface Application Engine process (INTFAPAM) distributes the information to PeopleSoft Asset Management from PeopleSoft Payables through the Load Assets Request page.

New accounting entries are also made during payment posting for discounts that are earned or lost. If the original accounting entries were asset-applicable, then the new entries are distributed to PeopleSoft Asset Management as well.

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