Open Item Update Page

Use the Open Item Update page (OPEN_ITEM_UPDATE) to keep track of Open Item accounts.

View each Open Item account that is linked to the business unit and journal line reference, as well as a summary of the total amounts and the number of lines for both closed and open Open Item accounts.

Navigation:

Accounts Payable, and then Vouchers, and then Add/Update, and then Update Open Item, and then Open Item Update

Note:

Multiple views of this page are available by clicking the tabs in the scroll area. Fields that are common to all views are documented first

Common Page Information

Field or Control	Description
Open Item Key	Displays the OpenItem key reference. In the case of an employee advance, the OpenItem key might be an employee's social security number or employee ID.
Currency	Displays the base currency for the OpenItem key reference.

Total Open Amount

Field or Control	Description
Amount	Displays the open balance amount for the OpenItem reference.
Lines	Displays the number of voucher lines that comprise the open item balance.

Total Closed Amount

Field or Control	Description
Amount	Displays the closed balance amount for the OpenItem reference.
Lines	Displays the number of voucher lines that comprise the closed item balance.

Scroll Control - Open Items

Select one of the following to control which items appear in the Open Item Update scroll area:

• Show All Items.

• Show Only Open Items.

• Show Only Closed Items.

Open Item Update

The Open Item Update scroll area lets you view the various OpenItem accounts for the OpenItem reference, including the total open and closed amounts for the account.

Field or Control	Description
Account	Displays the OpenItem account number and description.
OpenItem	Displays the OpenItem key field that for the open item. The most common values are Employee ID and Social Security Number. You define the OpenItem key field when you define the OpenItem account on the Account page in the ChartField Values component.

Details

The Details group box displays voucher line details for each line item under the OpenItem account, including the following.

Field or Control	Description
Status	View or change the open or closed status of the item. When you update the status, the system updates the running totals fields. Note: The PeopleSoft Payables system does not automatically mark the OpenItem as closed in the distribution line table once the OpenItem balance reaches zero. Use this field to manually change the status to Closed.
Reference	View or update the OpenItem key reference associated with this voucher line.
Line	Displays the voucher line number.
Description	Displays the description that was entered for the voucher line. Use this field, along with the Amount field, to match open items to one another in order to close them.