Receipt Accrual Criteria Description

The Receipt Accrual process does not accrue receipt amounts that have been paid or matched by PeopleSoft Payables. This section describes criteria that the Receipt Accrual process uses to determine which receipts should be accrued in various situations.

Eligibility Requirements for Accrual

The following list provides eligibility requirements for accrual:

1. For both purchase order and non-purchase order receipts:

   1. The receipt must not be fully matched and matching must be required.

   2. The receipt status must be Moved, Not Recv'd (not received), Open, or Received.

   3. If the receipt line is purchase order related then the purchase order line must have Receiving Required selected.

   4. The receipt line cannot have a MFG Production ID and OP Sequence value. MFG Subcontract receipts are not accured.

2. For purchase order receipts, the Accrue PO Receipts check box in the associated PeopleSoft Purchasing business unit must be selected.

3. For non-purchase order receipts, the Accrue Non/PO Receipts check box in the associated PeopleSoft Purchasing business unit must be selected.

4. For inventory receipt accruals, the Accrue Federal Inventory Receipt check box in the associated PeopleSoft Purchasing Business Unit must be selected.

Inventory-Related Purchasing Transactions Accrual

The Receipt Accrual process does not accrue receipt amounts that have been paid or matched by PeopleSoft Payables. This section describes criteria that the Receipt Accrual process uses to determine which receipts should be accrued in various situations.

Processing an Inventory receipt accrual

Here is an example of how to process an Inventory receipt accrual:

For inventory receipt accruals, you must select the Accrue Federal Inventory Receipt check box in the associated PeopleSoft Purchasing business unit.

1. Create a Purchase Order for the inventory items.

2. Budget check, Dispatch, and run Entry Event for the PO.

3. Receive the item via a Receipt.

4. Run the Interface Receipt job which runs both the Receive Interface Push and Complete Putaway processes for the inventory receipt accrual.

5. Run the Accrue Receipts process to create proprietary receipt accrual accounting entries. The inventory item will be set to not journal generate.

6. Run Receipt Entry Event to generate budgetary accounting entries that can be journal generated to the GL.

7. Run PO Entry Event to reverse the PO accounting entries previously made via the PO.

8. Inspect the item, if required.

9. Run Inventory Transaction Costing and Accounting Line Creation process to create the proprietary inventory accounting entries.

10. Create a voucher referencing the PO Receipt.

11. Run Voucher Budget Checking, Matching, and Document Tolerance.

12. Run Voucher Post with Entry Event.

13. Run Accrue Receipts to reverse the proprietary receipt accruals. The inventory item will be set to not journal generate.

14. Run Receipt Entry Events to reverse the entries.

15. Run Inventory Transaction Costing and Accounting Line Creation process to create any needed adjustments.

16. Journal Generate the PO, Receipt, and Voucher entries.