Staging Procurement Card Transactions for Voucher Processing

This section discusses how to run the voucher load process.

Use the ProCard Load Voucher Stage Application Engine process (PO_CCVSHRSTG) to populate data into the new staging tables for the Voucher Build process.

Note:

All transactions in the staging tables must have an Approved status.

Page Used to Stage Procurement Card Transactions for Voucher Processing

Page Name Definition Name Usage

Voucher Stage Page

RUN_CC_VCHRSTG

Use the ProCard Load Voucher Stage process to move approved transactions to the voucher staging tables. Data in the CC_TRANS_LINE table is written into the Voucher Line staging table (VCHR_LINE_STG) and data in the CC_TRANS_DIST table is written into the Voucher Distribution staging table (VCHR_DIST_STG).

Voucher Stage Page

Use the Voucher Stage page (RUN_CC_VCHRSTG) to use the ProCard Load Voucher Stage process to move approved transactions to the voucher staging tables.

Data in the CC_TRANS_LINE table is written into the Voucher Line staging table (VCHR_LING_STG) and data in the CC_TRANS_DIST table is written into the Voucher Distribution staging table (VCHR_DIST_STG).

Navigation:

Purchasing, and then Procurement Cards, and then Process Statements, and then Load Voucher Stage, and then Voucher Stage

Process Request Parameters

Field or Control Description

Card Issuer

Select the credit card supplier that you want to process.

Billing Date

Select the billing date for the statements that you want to process. The PeopleSoft Purchasing system validates the billing date against the dates passed by the credit card provider.

Invoice Date to Use

Select any option from the drop down:

  • Billing Date: Populates the date specified in the Billing Date field.

  • Enter Date: Displays date picker to select a date.

  • Today: Displays today’s date.

Invoice Date

Displays a value based on the Invoice Date to Use field value.

Create Vouchers

Select the method to create the vouchers. Values are By Business Unit or By Credit Card Number.

Business Unit

Select the business unit for the statements that you want to pay.

Invoice Number

Enter the invoice number for the statement. The invoice number is restricted to 22 characters.

Max Voucher Lines (maximum voucher lines)

Enter the maximum number of lines created into a single voucher.

Transaction Status Criteria

Field or Control Description

Approved Status

Select this option to process only the transactions that are approved.

Any Status Except Closed

Select this option to process transactions that are not closed (this includes transactions that are not approved nor verified).

Budget Status Criteria

Field or Control Description

Valid Budget Status

Select this option to process only the transactions that pass budget validation.

Any Budget Status

Select this option to process transactions that were never budget checked.

ChartField Status Criteria

Field or Control Description

Valid ChartField Status

Select this option to process only the transactions that have no ChartField error.

Any ChartField Status

Select this option to process transactions that fail the ChartField combination edits.