Matching Service Purchase Items in a Maintenance Worksheet

You can use any of the transactions available in the Maintenance Worksheet for service purchase (SP) items, but keep in mind the following information:

• New credits and debits created as a result of MT-04 (Create New Debit) and MT-05 (Create New Credit) will not have an SP_ID value and will not be part of the Service Purchase transaction. Therefore, subsequent activities for these new credits and debits will not generate Integration Broker (IB) messages to send to Pension Administration.

• Write-off actions for SP Items will not be communicated to Pension Administration, even though write-offs are allowed for SP Items. The Receivables user thus takes the responsibility for possible out-of-synch scenarios as a result of write-offs. However, used with discretion, write-offs can potentially be a good tool to solve out-of-synch scenarios in which HCM makes manual adjustments on the Pension side.

• Partial payments are allowed. When an item is partially paid, the action creates a new line with the same Item ID in the worksheet. Because the new line has the same Item ID, it is automatically populated with the same Tax Type and SP_ID as shown in the original line. The PAY message will always communicate the amount that has been paid.

• Matches done in the maintenance worksheet for SP Items against On-Accounts, Prepayment, or any other credit (which has not been created by a CNL message) also produces PAY messages since it affects the balance of the SP Items. It will only produce CNL messages if a credit for cancellation is selected in the worksheet.