Transactional Purchase Orders

The purchase order maintenance functionality in PeopleSoft Purchasing is also integrated with the PeopleSoft Supplier Contract Management application, enabling you to create and maintain contracts that are linked to purchase orders as an alternative to the transactional contract. Purchase orders that were added or updated before the implementation of Supplier Contract Management are also enabled for supplier contract authoring.

The main purpose of authoring a contract document based on the purchase order is to generate a contract document from the purchase order. This keeps the document synchronized with the purchase order and prevents the double entry of information. As a business process, the authored contract should normally be executed prior to the initial approval, dispatch or execution on the purchase order.

While using the transactional purchase order contract through the Contract Entry page is beneficial for working with contract documents, an organization might prefer to use the Purchasing purchase order because it provides a variety of features that are not a part of the transactional contract. These features include requisition to purchase order processing, related change order processing, commitment control, and receiving against the purchase order.

Using transactional purchase orders, you can use most authoring features available for the transactional Purchasing contract. These include the life-cycle functions, such as internal and external routing for collaboration and amendment creation. You can also use functions such as importing and copying a document for use with the purchase order contract document and providing supplier-side access to the purchase order contract document

Note:

Document authoring is not intended to replace the existing purchase order dispatch process, but you can use it in situations where the procurement contract functionality is not being used as a source transaction and you need the authoring and life-cycle management of the contract document related to the purchase order.