Audit Records

Each time an employee enters direct deposit data in Employee Self Service, audit records are added to the Direct Deposit Audit Record (PY_IC_DD_AUDIT).

(USF) In addition, audit records are added to the General Deduction Audit Record (PY_IC_DED_AUDIT) when federal employees enter general deduction data in Employee Self Service.

The account numbers in the audit records can be masked by running the Mask Direct Deposit Audit Rcd (PY_MSKDDAUDT) process after DIR_DEP_DISTRIB and GENL_DEDUCTION are encrypted. By running the process, all account numbers in both records will be masked.

To access the Process Request Dialog run control page, navigate to: PeopleTools, and then Process Scheduler, and then Schedule Process Requests, and then Process Request Dialog. Click Run. Then, select the Mask Direct Deposit Audit Rcd row in the Process List section, and click OK.

This example displays the Mask Direct Deposit Audit Rcd process on the Process Schedule Request page, which is used to mask direct deposit account numbers in the audit record.

The Mask Direct Deposit Audit only needs to be run once. Subsequent updates for employee direct deposit transactions entered through Employee Self Service and general deduction transactions entered through Employee Self Service Voluntary Deduction will automatically be masked since the DIR_DEP_DISTRIB and GENL_DEDUCTION records have already been encrypted.

Important:

Once the direct deposit account numbers have been masked in the PY_IC_DD_AUDIT and PY_IC_DED_AUDIT records, the direct deposit account numbers in the audit records cannot be unmasked.