Using Naming Conventions in Form Letter Files
Before you adapt existing form letters or create new ones, you should be familiar with the naming conventions for each element of the process. Use the same naming conventions for the new form letter components that you create.
These topics discuss how to:
-
Use letter codes.
-
Use data extract files and corresponding Word letter templates.
Using Letter Codes
You create letter codes in the Standard Letter Table component. Use letter codes to indicate what kind of letter is required for a particular record. The standard letter codes that are delivered by PeopleSoft for use with the sample letters are listed below.
Using Data Extract Files and Corresponding Word Letter Templates
The extension .ltr represents form letters and the extension .doc is the normal templates extension. Every letter code for which you generate form letters must have a corresponding data extract file and a template with the same name of the data extract file:
| Object | Example |
|---|---|
|
New letter code |
xyz |
|
Data extract file name |
aaaxyz.ltr |
|
Template name |
aaaxyz.doc |
The letter codes and their associated data extract files and Word templates include:
-
Training letters
Purpose of Letter Letter Code Data Extract File Word Letter Template Confirmation of session enrollment
CON
ltrcon.ltr
ltrcon.doc
Rescheduling of course session
RSC
ltrrsc.ltr
ltrrsc.doc
Cancellation of course session
CAN
ltrcan.ltr
ltrcan.doc
Note:
The Standard Letter Table also contains two codes, WTC and WTS, that are used in Administer Training for students on waiting lists. However, these codes don't have macros or sample letters associated with them.
-
Labor Administration letters
Purpose of Letter Letter Code Data Extract File Word Letter Template Confirmation of Disciplinary Action Filed
DAF
ltrdaf.ltr
ltrdaf.doc
Confirmation of Disciplinary Action Resolution
DAR
ltrdar.ltr
ltrdar.doc
Confirmation of Grievance Filed
GRF
ltrgrf.ltr
ltrgrf.doc
Confirmation of Grievance Resolution
GRR
ltrgrr.ltr
ltrgrr.doc