Accruing and Taking Sick Leave

This section discusses each of the sick leave entitlements and their respective absence takes.

Accruing and Taking Variable Sick Leave—Days

This sick leave absence entitlement, SCK ENTDYS V, determines the correct sick leave grant of accrual that is to be 8 days in the first year and 10 days in subsequent years.

  1. The entitlement's formula, SCK FM ENTDYS VI, grants the initial accrual by verifying that the _ENT balances is 0; if it is zero, it retrieves a value of 8 from bracket SCK BR DYS V.

    The bracket uses duration GP YEARS OF SVC and it returns 8 (days) if there are no years of service (this is the employee's first year and the duration cannot return decimals of a year). A 0 duration returns bracket value 8.

  2. When the absence calendar is run, the bracket value 8 is accrued to the year-to-date _ENT and _BAL accumulators.

    The accumulators are stored by EMPL ID/EMPL RCD and begin on the hire date.

  3. The absence take, SCK TKE DYS V, uses the absence entitlement balance to decrement absence units (days).

    Eligibility criteria defined on the take (on the Period page of the take component) do not allow any payment of sick leave in the first three months of hire or rehire. The date element SCK DT WAIT 3/12 calculates the three-month period. It adds three months to the hire or rehire date, and that is the date on which the employee is eligible for the accrual.

  4. The units (days) to decrement is resolved by the take's day formula, LVE FM DYS ABS PH, which is the same formula that annual leave take ANN TKEDYS uses.

  5. The units returned become the paid units (DAY COUNT PD) and unpaid units (DAY COUNT UNP), depending on available absence entitlement days.

  6. The positive input for this absence take are earnings SCK and LWOP.

    The units for these earnings are formulas LVE FM DY DCP HRS and LVE FM DY DCUP HRS respectively. The formulas multiply the DAY COUNT PD and DAY COUNT UNP by the scheduled hours so the system can pay the leave in hours.

  7. When the system creates a new instance of the year-to-date accumulator SCK ENTDYS V_ENT on the employee's hire or rehire anniversary, the accumulator's initialize rule, SCK FM ENDYS V, checks bracket SCK BR DYS V again.

    This time, because GP YEARS OF SVC returns 1, the bracket returns 10.

Note:

If the Use Next Lower interpolation method is set on the bracket's Lookup Rules page, the bracket returns 10 even when years of service are more than 1.

Accruing and Taking Fixed Sick Leave—Days

This sick leave absence entitlement, SCK ENTDYS F, determines the correct sick leave grant of accrual that is 10 days per year pro rated for the first year. The accrual is granted on January 1 for all employees.

  1. The entitlement's formula, SCK FM ENTDYS FI, grants the initial accrual by verifying that the _ENT balances is 0; if it is 0, it retrieves a value from bracket SCK BR DYS F.

    The bracket uses duration SCK DR REST OF YR, which calculates the period of time from hire (or rehire) to the end of the year and returns the duration as a decimal fraction of a year. The bracket prorates the 10 days maximum yearly accrual according to that fraction; for example, for a duration of 0.2 of a year, the accrual is 2 days.

  2. The absence take, SCK TKE DYS F, uses the absence entitlement balance to decrement absence units (days).

  3. The units (days) to decrement is resolved by the take's day formula, LVE FM DYS ABS PH, which is the same formula that annual leave take ANN TKEDYS and SCK TKEDYS V uses.

  4. The units returned become the paid units (DAY COUNT PD) and unpaid units (DAY COUNT UNP), depending on available absence entitlement days.

  5. The positive input for this absence take is the same as for SCK TKEDYS V.

  6. When the system creates a new instance of the year-to-date accumulator SCK ENTDYS F_ENT at the end of the calendar year, the accumulator's initialize rule, SCK FM 1ST JAN, checks bracket SCK BR DYS F again.

    Because the bracket's duration returns 1 this time, the bracket returns 10.

Note:

The duration's To date is date element SCK DT 31ST DEC. The date's month and day are 12 and 31, respectively. Its year is the variable LVE VR PRD END YR. Therefore, as soon as the leave process is run in a new year, the duration always returns greater than one year, so the bracket always returns 10.

Accruing and Taking Pro Rata and Entitlement Sick Leave—Hours

The pro rata, entitlement and take processing of hours per year sick leave is the same as the annual leave days per year pro rata and entitlement, except it is in hours not days. The accrual is 76 hours per year.

  1. The two entitlement elements are SCK PROHRS and SCK ENTHRS, and the pro rata element calculates the accrual and passes it from its own _ENT and BAL accumulators to the entitlement's ENTHRS _ENT and _BAL accumulators on the employee's hire anniversary.

  2. The pro rata entitlement formula is SCK FM ENTHPY, which prorates an employee's standard work hours as a fraction of their leave entitlement standard hours.

    (Standard weekly hours for employee ÷ Entitlement standard weekly hours) × Annual entitlement

    (35 ÷ 38) × 76 = 70 (rounded)

  3. The take element that uses the entitlement and pro rata elements SCK TKEHRS uses day formula LVE FM HRS ABS PH, the same as the annual leave days per year pro rata and entitlement.