S-2220 - Worker Health Monitoring – ASO

Non periodic event. This event layout records and tracks the health of workers through occupational health certificates (ASOs). An ASO (Atestado de Saúde Ocupacional) is a certificate that a doctor issues after completing a medical examination on a worker. It includes information about the tests that are performed during the exam and their findings, as well as the clinical evaluation made by the doctor. This certificate is part of an occupational health examination program, PCMSO (Programa de Controle Médico de Saúde Ocupacional), and it helps to determine if the worker is fit for the specific function that he or she is hired to perform. Companies may request workers to take medical examinations when they are hired, need to take examinations periodically as requested by PCMSO, change jobs, return to work, are subject to specific monitoring, and are terminated.

Note:

The S-2200 Employees Initial Loading and Hiring or S-2300 Workers who have no relationship - Begin event must be transmitted prior to sending this event.

General Rules

Here are several general rules that apply to the Worker Health Monitoring – ASO event:

• To activate S-2220 event reporting for companies:

  • The eSocial functionality has to be enabled on the eSocial Parameters BRA Page.

  • Companies must be enabled and configured using the Company Parameters component.

  • The S-2220 event must be activated on the Events Activation Page and listed on the Non Periodic Events Page, and not to be inactivated in companies’ parameter setup.

• To support S-2220 event reporting, the system changes the display of person ID to employee ID in each ASO exam result on the PeopleSoft Human Resources Monitor Health and Safety: ASO Exam Results BRA Page and prepopulates the employee record number with the value from the employee’s job data. If the person ID does not have a corresponding entry in the Job Data component (for example, an individual took the exam before hired by the company formally), the system populates the default value of 0 in the Empl Record field. When the job data is created later for the individual after the hire is completed, and the corresponding employee record number is not 0, it is the company’s responsibility to make the correction on the ASO Exam Results BRA page accordingly

  Prior to implementing the S-2220 event, run a one-time process on the ASO Exam Procedure Page to update employee record numbers in exam results as needed, so that the exam information can be processed properly.

• A Worker Health Monitoring – ASO event is triggered when the ASO medical exam result of a worker is reported in the ASO Exam Results BRA component, the ASO date entered is equal to or greater than the Health/Safety Go Live date (for example, January 1, 2019), and that the worker belongs to an employee classification that is specified on the Labor Regime page.

Scenarios

Here are several examples that describe the behaviors of the S-2220 event when ASO exam results are entered, updated, or deleted from the PeopleSoft system after the Health/Safety Go Live date:

• When an ASO exam result is added to the PeopleSoft Human Resources Monitor Health and Safety: ASO Exam Results BRA Page for a worker, the system creates an S-2220 event using information from the exam result. In addition, it also captures information from the worker’s job data for the event, for instance:

  • If the exam type is Hire, the system takes the information needed from the job data row with a Hire action that is configured for eSocial on the Hire Action/Reason Page.

  • If the exam type is Job/Position Change, Periodical, Return to Work or Specific Monitoring, the system takes the information needed from the latest job data row of the worker.

  • If the exam type is Termination, the system takes the information needed from the latest job data row with a Termination action that is configured for eSocial on the Termination Action/Reason Page.

• When a retroactive ASO exam result (for example, a periodic exam) is added for a worker and its ASO date is not the latest of all the rows, the system generates an S-2220 event with information from this exam result and the latest job data row of the worker.

• If data (for example, ASO date, exam type, order of exam and so on) is changed in the latest ASO exam result that is sent to the Government, the system rectifies the S-2220 event for the latest ASO exam with the updated information.

• If a worker changes the employee category in a new job data row, and an ASO exam is performed and its result added as a result of the job function change (as required by the new job function), the system generates an S-2220 event with information from this exam result and the latest job data row of the worker.

  Similarly, if a worker changes the employee category in a new job data row, and this time, some data (for example, the ASO date and result indicator) in the existing Hire exam result is updated. In this case, the system rectifies the S-2220 event for the hire ASO exam result with the updated data as well as information from the Hire job data row.

• If a worker transfers to a new company, two job data rows are added for the worker: one for terminating the worker from the old company and the other for hiring the worker to the new company in the transfer. An ASO exam is performed as a result of the job function change (as required by the new job function). In this scenario, the system creates an S-2220 event with information from this exam result and the latest job data row of the worker.

  If data is updated in the ASO exam result for the job function change, the system rectifies the S-2220 event for the job change exam result with the updated data, and the information from the latest job data row of the worker.

  Now if the ASO exam result row for the job function change is deleted, the system generates an S-3000 event for the information to be removed from the Government as well.

• A worker can have more than one employment within a company or in different companies. When the first job data row is added (employee record = 0) and an ASO exam result for this hiring is added to the ASO Exam Results BRA page, the system creates an S-2220 event with information from this exam result and the Hire job data row for employee record 0. Later, when the second job data row is added (employee record = 1) and another ASO exam result row for this hiring is inserted, the system creates an S-2220 event for the second employment with information from this new exam result and the Hire job data row for employee record 1.

  If a periodic ASO exam result is added for both employee records, the system creates an S-2220 event for each employee record, using the exam result and information from the latest job data row for the corresponding employee record.

• If the ASO date of an ASO exam result row is updated to a date that is earlier than the Health/Safety Go Live date, or if an ASO exam result row is deleted (whether or not it is the latest row for the worker), the system creates an S-3000 event to remove the ASO exam result from the Government.