S-2221 - Toxicological Exam for Professional Drivers

Non periodic event. This event layout records information of toxicological examinations (drug tests) taken by workers who are employed as professional drivers. Prior to hiring or terminating professional drivers, employers are required by law to report information about the toxicological examinations that drivers took, such as the exam number, the exam date, the physician who conducted the exam, and the laboratory where the exam took place.

General Rules

Here are several general rules that apply to the Toxicological Exam for Professional Drivers event:

• To activate S-2221 event reporting for companies:

  • The eSocial functionality has to be enabled on the eSocial Parameters BRA Page.

  • Companies must be enabled and configured using the Company Parameters component.

  • The S-2221 event must be activated on the Events Activation Page and listed on the Non Periodic Events Page, and not to be inactivated in companies’ parameter setup.

• A Toxicological Exam for Professional Drivers event is triggered when the drug test of a worker is reported on the PeopleSoft Human Resources Monitor Health and Safety: Drug Test BRA Page, the exam date (or expected termination date) entered is equal to or greater than the Health/Safety Go Live date, and that the worker belongs to an employee classification that is specified on the Labor Regime page.

Scenarios

Here are several examples that describe the behaviors of the S-2221 event when drug tests are entered, updated, or deleted from the PeopleSoft system after the Health/Safety Go Live date:

• When a drug test is added on the PeopleSoft Human Resources Monitor Health and Safety: Drug Test BRA Page before hiring or terminating a worker, the system generates an S-2221 event with information from the drug test itself, and the job data of the worker. If the worker is associated with multiple job data rows, the system takes the data it needs from the row with an effective date that is either equal to, or (immediate) greater than the exam date. If all job data rows happen to have an earlier effective date than the exam date, the row with the greatest effective date will be used.

• If the occupation code that is specified in the worker’s job data row on the PeopleSoft Human Resources Administer Workforce: Job Information Page does not require exam to be taken, a mapping error will be generated and the system cannot create an S-2221 event until the error is resolved.

• Drug tests are valid for a period of time and can be reused if time permits. Suppose that a drug test is added for a worker in preparation for hiring, and an S-2221 event is submitted to the Government. The employment is terminated a month later. If the employer confirms that the drug test (used for hiring) is still valid, the same drug test information can be added to the system for the terminated worker under the Termination exam type. The system rectifies the S-2221 event (created for hiring) with termination information and sends it to the Government.

• If the worker refuses to perform a drug test before termination, the system uses the expected termination date that is specified on the Drug Test BRA page to be the exam date for the S-2221 event.

• If data (for example, the exam date) is changed in a worker’s drug test after it’s submitted to the Government, the system rectifies the S-2221 event with the updated information. In the case where the exam date is changed to a date that is earlier than the Health/Safety Go Live date, the system creates an S-3000 event to remove the drug test from the Government as the information is no longer relevant.

• A worker can have more than one employment within a company or in different companies. When the first job data row (employee record = 0) and a drug test for this hiring are added to the HCM system, it creates an S-2221 event with information from the drug test and corresponding job data row for employee record 0. Later, when the second job data row (employee record = 1) and another drug test for this hiring are inserted, the system creates an S-2221 event for the second employment with information from this other drug test and corresponding job data row for employee record 1.

• If a drug test (which was previously submitted to the Government) is deleted from the Drug Test BRA page, the system creates an S-3000 event to remove the drug test information from the Government. If the deleted drug test has never been submitted to the Government (for example, the exam date is earlier than the Health/Safety Go Live date), no event will be generated.

• Any change to drug test-related information outside of the Drug Test BRA page, such as change of occupation code in job data, does not trigger the creation, rectification, or exclusion of S-2221 events.