S-2230 - Temporary Absence

Non periodic event. Use this event layout to communicate the temporary absence (such as maternity leave, sickness, accident at work and vacations as set by the government) or removal of employees, as well as their amendments and extensions.

General Rules

Here are several rules that apply to the Temporary Absence event:

• For absences that are caused by accidents at work and last shorter than 16 days, or absences that are not caused by accidents at work and last between three to 15 days, they need to be reported by the seventh day of the month following the absences or before the submission of payroll events, whichever happens first. Generally, other absence types follow the same rule—report either by the seventh day of the month following the absences, or before payroll events (or termination events if applicable).

  Employers may submit absence reporting to the government as soon as the day after the absence begins or when the employee has returned from absence, except for vacation.

• For absences that are caused by accidents at work or grievances and last longer than 16 days, they need to be reported by the 16th day of the absence.

• If an employee is absent multiple times for the same incident (accident at work, grievance, or sickness), and the total sum of absence days is more than 15 days within a period of 60 days, the employer must report to eSocial by the 16th day of the absence.

• For vacation absences, they can be reported eSocial 60 days prior to the vacation start and end dates.

• If an employee on temporary absence has more than one job, an S-2230 event is submitted for each of the employee’s EMPL_RCD.

• Setup on the Absence Legal Codes Page and Absence Take and Reason Page is required for temporary absences to be submitted for eSocial reporting.

• Temporary absences events are sent in chronological order by absence begin date. As for S-3000 - Event Exclusion events for temporary absence, they are sent in descending order by absence end date and absence begin date.

• Temporary absence events are set to Action Required in the error handling system if the begin or end date of absences fall within the monthly close period. The same is true for exclusion events that are created for these temporary absence events.

• If the receipt number for the original event of a rectification or exclusion event is missing, the event is placed hold on and reprocessed until the receipt number is identified.