Self-Service YEA Data Collection

Global Payroll for Japan supports both a paper exchange method and a self-service method for collecting YEA data from employees.

If your organization licenses PeopleSoft ePay and PeopleSoft eProfile, you can collect YEA data from employees through self-service pages. The process for collecting and reviewing self-service YEA data includes these steps:

1. The payroll administrator specifies the time period in which employees can update data through the self-service transaction.

2. Employees access a main YEA Information page in ePay.

   From that page, they access other pages where they can review and update this YEA data:

   • Employee tax information, such as head of household, disability information and eligibility for Income Amount Adjustment Deduction.

   • Employee personal data information, such as name, address, and birth date. (Available only if your organization also licenses eProfile.)

   • Dependent tax information, such as relationship and disability types.

   • Life insurance and personal pension insurance information.

   • Nonlife insurance, social insurance, and small enterprise mutual aid insurance information.

   • Spouse special deduction information.

   • Housing loan special deduction information.

3. Payroll administrators review the data and accept it or notify the employee to revise it.

4. (Optional) The payroll administrator prints the Dependent Deduction report and Insurance and Spouse Special Deduction report for record-keeping purposes.