Setting Up Variables for Time Tracking

You must configure the delivered variables to conform to your organization's business rules. Then you can enter time data for each employee each pay period before running payroll.

Here's how you set up variables:

  1. Configure variables for overtime and absence.

    • PeopleSoft delivers four variables for overtime and four variables for pay cut due to absence. You can add additional variables to track additional types of overtime or absence.

    • PeopleSoft delivers five additional variables for tracking time data, such as PTO take and compensatory day off. We also deliver a "dummy" earning for each of these variables to enter the time data through positive input.

    • Remember to create corresponding variables for the overtime premium ratio and reduction ratio.

    • If you use the variables that you added to calculate overtime pay, pay-cut for absence, or any other pay calculations, remember to create or modify formulas and other rules accordingly.

  2. Change the delivered value of the variable AO VR PR PRI FLAG if your organization deducts PTO from the current year first.

  3. Change the delivered value of the variable AO VR ENT MONTHS if your organization entitles PTO as of a month other than October.

  4. Set up your PTO entitlement schedule.

    PeopleSoft delivers four variables for scheduling PTO entitlement according to length of service.

    • Add new variables and define rules to evaluate length of service if necessary to conform to your organization's entitlement schedule.

    • Define the amount of PTO entitlement that is associated with each variable.

    • Change the default value of the variable AO VR PTO EXP FLAG if unused PTO for the previous year expires at PTO entitlement.

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