Preparing for a Pay Run

To prepare for a pay run:

  1. Ensure that the Time and Labor Time Administration process has been run.

    For each approved absence event, Time and Labor looks at the code for the absence take element, the beginning and end dates of the absence and, when applicable, partial hours for absences of less than a day. It also triggers the Schedule Resolution process in Time and Labor, which looks at the absent days for which partial hours were not reported and determines the number of hours that the time reporter was absent based on his or her default schedule.

    The Time Administration process must also be run to convert reported and scheduled time to payable time.

    Note:

    Time and Labor processes only approved absences; unapproved absences are not passed to the Time and Labor Payable Time table.

  2. Create calendars that select Time and Labor data.

    When using the Calendars - Definition page in Global Payroll to create calendars for the pay run, set up the calendars to:

    • Retrieve data for the period of time that you specify.

      Select the time period in the Time & Labor Calendar field. You select from a prompt table that displays all calendar periods. If you leave the Time & Labor Calendar field blank, payable time is not retrieved. The Time and Labor calculation period ID can be the same as or different from the calculation period ID. For example, if your Time and Labor calculation period ID is March and the current calculation period ID is April, payees (in order to be selected) must have payable time in March and have been active for at least one day in April.

    • Use a run type that identifies the TRCs that you want to process.

  3. Ensure that the Time Administration process has been run for the payees that you want to pay.

    Note:

    In Global Payroll, you run the payroll process by pay group. In Time and Labor, you run the Time Administration process by workgroup. Before starting the pay run, be sure that the Time Administration process has been run for all payees that are included in your pay run.

See Sharing Work Schedules with Time and Labor, Calendars - Definition Page.