Starting a Pay Run

To start a pay run with Time and Labor data:

  1. Start the Identify phase of the Payroll process to select payees.

    Global Payroll identifies payees who have payable time for TRCs that are mapped to the calendar's run type and the time period that is defined by the Time & Labor Calendar field on the Calendars - Definition page. (You can start the Identify process by itself or with the Calculate process.)

  2. Start the Calculate phase to select payable time.

    Global Payroll loads payable time for the selected payees into the Generate Positive Input table. It retrieves only the rows of payable time that have:

    • A TRC that is mapped to the calendar's run type.

    • For current period entries, a payable status of:

      ES (Estimated - Ready for Payroll)

      AP (Approved - Goes to Payroll)

      SP (Sent to Payroll)

      RP (Rejected by Payroll)

    • For retro periods entries, any payable status except:

      NA (Needs Approval)

      CL (Closed) when the Pay System field is not set to GP (Global Payroll)

      IG (Ignore)

      NP (No Pay)

      OE (Online Estimate)

    • Global Payroll also updates the payable status of each entry:

      SP - For all payable time entries that are loaded into Global Payroll except those with a payable status of PD (Paid - Labor Distributed) or DL (Paid - Labor Diluted).

      IG - For all payable time entries that the system will not use as a result of changes by Time and Labor that created offset and new entries.

      See PeopleSoft Time and Labor: Payable Time Status and Reason Codes.

  3. Review results and correct errors.

    Review the Payee Messages page for processing errors and messages. You can view payable time entries that have gone through the Calculate phase on the Generated Positive Input - Payroll page. Look for entries with a Source value of Time&Labor. You can also see processed bundled payable time entries on the Positive Input - Payroll page.

    To adjust or correct entries that originated in Time and Labor, make the changes in Time and Labor and then run the Calculate phase again. This ensures that the Time and Labor data and Global Payroll data remain in sync.