Steps for Entering Off Cycle Requests

You can enter multiple off cycle requests for the same pay group and target period.

To enter requests for off cycle transactions:

1. Create an off cycle group using the Off Cycle On Demand (GP_ONDEMAND) component.

   An off cycle group is a group of payees and payments that are processed together. It identifies which off cycle transactions to process and the processing instructions, including who and what to pay (pay group) and when to pay it (target calendar ID). Its purpose is similar to a calendar in an on cycle process, except that you enter specific instructions for each payee. Name the off cycle group on the Off Cycle On Demand page.

2. Enter individual requests for payments.

   The Off Cycle On Demand component prevents you from performing off cycle steps out of order. You will enter a request by clicking either the Create Request or Edit Request button. If at least one request has been created, the button is labeled Edit Request.

   When the button is selected, you are transferred to the main request page, which includes the valid off cycle types for your organization. On this main page, you indicate the payee ID by type of transaction. Next, select the detail link and you are transferred to the individual detail page for the transaction type.

   Note:

   Use the Off Cycle Configuration page to configure the fields that are displayed on each detail page for each off cycle transaction. By configuring these pages, you can greatly reduce the fields and options that appear when creating an off cycle transaction.

   See Understanding Off Cycle Configurations.

3. Create a calendar group for the off cycle run.

   A calendar group for an off cycle run identifies the off cycle groups to process together (whereas a calendar group for an on cycle process identifies the calendars to process together). Use the same page to create all calendar groups, completing the fields that pertain to off cycle processing.

   You can create a calendar group for an off cycle run from the Off Cycle On Demand page of the Off Cycle On Demand component by clicking the Create Calendar Group button. When you create the Calendar Group through the dashboard, the system uses the name of the off cycle group (one of the keys) as the name of the calendar group. Also, the system populates the Calendar Group page with the other information required to generate the off cycle calendar group.

   Note:

   When processing a correction request, ensure retro triggers exist to recalculate the payments requested for correction.